Executive Assistant, Chief Operating Officer

Job in Boston, Suffolk County, Massachusetts, 02108, USA

Listing for: HarbourVest Partners

Full Time position
Listed on 2026-07-01

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Administrative Management
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management

Executive Assistant To The COO

Join our team at Harbour Vest Advisers L.P. as an Executive Assistant to the COO and play a pivotal role in supporting our extraordinary operations. This is an outstanding opportunity to work closely with our Chief Operating Officer and make a significant impact on our bold goals!

The Ideal Candidate Is Someone Who Is:

Experienced in supporting senior executives in a fast-paced environment
Exceptionally organized and diligent
Proactive in anticipating needs and solving problems
Skilled in managing intricate schedules across global time zones
An excellent communicator with strong written and verbal skills
Able to exercise good judgment and discretion

What You Will Do:

Coordinate the COO's calendar by forecasting commitments and identifying potential scheduling conflicts
Plan and prepare for key meetings by crafting agendas and coordinating logistics
Send and manage meeting invitations, confirm participants, and adjust schedules as priorities shift
Reserve and manage conference rooms, ensuring all logistical needs are met
Arrange catering and on-site logistics to provide a seamless meeting experience
Work closely with the EA to the CEO and the Executive Leadership Team to provide unified support
Serve as a backup for the EA to the CEO and perform other administrative tasks as needed

What You Bring:

Demonstrated experience supporting a senior executive (c-suite or equivalent) with strong ownership of calendar and meeting operations
Proven capability to manage complex schedules and harmonize priorities with other executive assistants and leadership collaborators
Outstanding coordination abilities, including the capacity to prioritize tasks simultaneously and stay calm under time constraints
Strong written communication skills for preparing clear agendas, invitations, and logistical notes
Proficiency with Microsoft Office, Microsoft Teams, Concur, Salesforce, and a willingness to embrace new technologies including AI.
High degree of integrity, discretion, and good judgment in handling sensitive information
Ability to anticipate needs, identify risks early, and solve problems quickly and independently

Education Preferred:

B.A or B.S degree or equivalent experience

Experience:

15-20+ Years administrative experience in Investment Management or Financial Services preferred

Base Salary Range $ - $