Executive Assistant

Vacancy No

VN
1126

Advert We are looking for a highly capable Executive Assistant with significant experience supporting senior leaders and executives. Success in this role requires the ability to confidently operate at a senior level, anticipate needs, manage complex priorities, and act as a trusted partner to leadership while maintaining discretion and professionalism at all times.

Your Journey Starts with UsFor over 30 years, we’ve been crafting tailor-made travel experiences that reflect each client’s unique perspective of the world, helping them create truly unforgettable memories. Behind every exceptional trip is a team of passionate experts, and this is your opportunity to be part of it.

When you join Audley Travel, you become part of a supportive, collaborative community that’s invested in your success. We empower our people to thrive through meaningful development opportunities, a culture that celebrates individuality, and an environment where your ideas are heard, valued, and make a real impact.

See more about life at Audley Travel!

The Opportunity As Executive Assistant, you will play a central role in enabling strategic focus by ensuring priorities are organized, communication flows effectively, and operations run seamlessly. Acting as a proactive coordinator and key point of contact, you will help drive alignment, informed decision-making, and a highly efficient leadership environment while anticipating needs and staying one step ahead of a fast-paced business agenda.

Key responsibilities include:

Proactively manage and prioritize the Managing Director’s calendar, inbox, and commitments, ensuring alignment with business priorities and timely escalation of critical matters

Provide seamless executive support across meetings, travel, expenses, and daily administration, anticipating needs and resolving conflicts

Own and coordinate key meeting schedules, ensuring clear purpose, defined outcomes, and appropriate stakeholders are engaged

Prepare agendas, briefing materials, and presentations; capture actions and decisions, and track follow-through to ensure accountability and delivery

Maintain forward planning and streamline coordination to reduce administrative burden and enhance operational efficiency

Act as a trusted point of contact for internal and external stakeholders, building strong working relationships across the business

Partner closely with the wider executive support team and collaborate with the Property & Facilities Manager to ensure smooth office operations

Support the Managing Director and North America Leadership Team with administrative and operational requests

Manage travel, expenses, approvals, and logistics efficiently, including support for internal meetings, visits, and leadership activities

Monitor travel and entertainment spend, ensuring accuracy, compliance, and cost-effective use of budgets

Draft and coordinate clear, professional communications on behalf of the Managing Director Plan and deliver high-quality business meetings, events, and leadership forums (e.g., Town Halls)
Integrate AI solutions to automate routine administrative tasks and enhance communication efficiency

Manage sensitive information with the highest level of discretion and integrity

Exercise sound judgement in prioritization, decision-making, and escalation, proactively resolving issues to ensure smooth day-to-day operations

We value our people’s wellbeing and understand the importance of flexibility. That’s why we offer hybrid working, with the opportunity to split your time between our beautiful office in the North End of Boston and working remotely from home. We ask that employees are office-based for a minimum of 3 days per week.

What You’ll Bring to the Team You are a highly capable, experienced, and proactive Executive Assistant who thrives in a fast-paced, dynamic environment. With a strong sense of ownership and attention to detail, you bring structure, clarity, and professionalism to everything you do. You are confident managing competing priorities, anticipating needs before they arise, and building trusted relationships across all levels of the business, always operating with discretion and sound…