Coordinator; Research Program Coordinator

Job Summary

The Research Program Coordinator within the Department of Social and Behavioral Sciences serves as the principal research and administrative partner to Dr. Mary Bassett and the primary manager for two grant‑funded projects focused on health, racial justice, and reparations as a public health intervention. The role independently oversees complex academic, research, and operational activities, including scholarly and teaching support, development and maintenance of administrative systems and records, planning and execution of events and programs, management of communications and relationships with students, collaborators, and external partners, and assurance of compliance with University and sponsor requirements.

• Academic and Administrative Support
  • Coordinate and provide high‑level support for scholarly and teaching activities, including literature review, writing, references, publications, course logistics, and preparation of teaching materials.
  • Track and maintain Dr. Bassett’s CV and publications list, ensuring academic records and documentation are accurate and up to date.
  • Serve as a subject‑matter resource on departmental and University policies and procedures for Dr. Bassett’s students, collaborators, and staff, providing guidance and training as needed.
  • Manage Dr. Bassett’s day‑to‑day administrative needs, including complex calendar management, scheduling meetings, arranging travel, processing reimbursements, and preparing correspondence and documents.
• Program and Project Management
  • Coordinate and hold primary administrative responsibility for two grant‑funded projects centered on health, racial justice, and reparations.
  • Develop, implement, and continuously improve administrative systems, procedures, and workflows to support project goals and ensure compliance with University and funder requirements.
  • Maintain regular communication with Harvard Chan doctoral students and other project participants; organize meetings, working groups, and small events; support internship placements and ensure timely stipend disbursement.
  • Oversee project documentation, including tracking milestones, deliverables, and participation; maintain accurate and organized electronic and physical records.
• Events, Meetings, and External Relations
  • Lead logistical planning and execution for events such as webinars, consortium meetings, small conferences, and seminars related to the health and racial justice initiatives.
  • Manage facilities, technology, catering, invitations, registration, materials, and on‑site staffing; negotiate with vendors as needed.
  • Serve as the principal administrative contact and liaison for program partners, invited speakers, consortium members, and other external constituencies.
  • Oversee communication workflows for events and projects, including email announcements, agendas, meeting minutes, and follow‑up actions.
• Data Tracking and IT Support
  • Assist with obtaining data and executing necessary data agreements.
  • Develop and manage data tracking systems (e.g., for program participation, internships, events, and outcomes) using a variety of software tools; prepare statistics, dashboards, and reports for internal and external audiences.
  • Act as the IT point person for the program, troubleshooting routine issues and coordinating with central IT; oversee content and updates for relevant program websites and online platforms.

Basic Qualifications:

• 3+ years of related experience required; a combination of education and experience may be considered.

Additional

Qualifications and Skills:

• Bachelor’s or Master’s degree.
• Experience using REDCap, Word Press, Mail Chimp, and social media sites in a professional communications context.
• Solid working knowledge of office operations and related computer software (including Microsoft Office Suite) and electronic communications tools.
• Excellent attention to detail, organizational and time‑management skills.
• Proven interpersonal skills with experience in providing administrative support across groups and across a variety of projects.
• Strong listening, communication, writing, presentation, and problem‑solving skills.
• Aptitude to effectively collaborate and…