Education Programs Coordinator

Position Summary

The Education Program Coordinator is an integral member of the Professional Development Team and serves as the primary point of contact for student onboarding processes and academic affiliation activities across Hebrew Senior Life. This position acts as a central liaison for students, faculty, preceptors, and academic partners to facilitate onboarding requirements and support a seamless transition into clinical learning experiences. The coordinator is responsible for maintaining onboarding activities, academic affiliation agreements, and educational pathway initiatives while ensuring effective collaboration between departments and educational partners.

Additional duties include performing clerical and administrative tasks associated with educational programming operations; coordinating meetings and department events; managing purchasing and supplies; scheduling activities; reconciling expenses; preparing operational and accreditation-related reports; greeting students and visitors; responding to inquiries; and supporting department workflow and special initiatives.

• Proficiency in Windows-based computer systems and software applications including Microsoft Office 365 (Word, Excel, Outlook, PowerPoint), Adobe Acrobat Professional, and Zoom.
• Strong project coordination, organizational, and time‑management skills, with the ability to prioritize and manage multiple assignments, projects, and competing deadlines simultaneously.
• Ability to create and maintain efficient administrative processes and workflows that support departmental and interdepartmental operations while ensuring high administrative and service quality.
• Excellent attention to detail, accurate record maintenance, and secure handling of confidential information.
• Strong problem‑solving and critical‑thinking abilities, capable of defining issues, interpreting information, evaluating options, and recommending solutions.
• Excellent verbal and written communication skills, able to provide clear direction, communicate professionally, and deliver clarification and feedback effectively.
• Capability to work independently and collaboratively while fostering positive working relationships across departments and with internal and external stakeholders.
• Strong interpersonal and customer service skills, managing varying communication styles and group dynamics effectively.
• Proficiency in managing educational and administrative data systems and supporting operational processes efficiently.

• Coordinate student onboarding activities for clinical students, interns, and educational partners across Hebrew Senior Life.
• Serve as the primary point of contact for students, faculty, program coordinators, and preceptors regarding onboarding requirements and processes.
• Track and maintain onboarding documentation, including health requirements, compliance materials, background checks, and required onboarding records.
• Monitor onboarding status and communicate outstanding requirements to students and academic partners.
• Maintain student tracking systems and onboarding records.
• Coordinate onboarding timelines to support clinical placement schedules.
• Assist with management and tracking of academic affiliation agreements and contracts.
• Maintain accurate records related to educational partnerships and contract renewals.
• Collaborate with internal departments to support student placement processes and onboarding workflows.

• Provide administrative support to the Professional Development Department and Director of Professional Practice and Educational Programming.
• Coordinate meeting scheduling, room reservations, educational materials, and department logistics.
• Support educational programming preparation and department initiatives.
• Assist with committee coordination, meeting preparation, and meeting minutes as assigned.
• Assist with ordering supplies and maintaining department resources.
• Support annual department events and educational programming activities.
• Complete required annual trainings and competencies.
• Participate in departmental and…