Senior Administrative Assistant, Enforcement

Administrative Assistant III

The Administrative Assistant III performs a wide variety of tasks such as typing, formatting, and editing correspondence and reports; organizing and correcting computer-based records and files; organizing and preparing materials for use in presentations; scheduling meetings and events; assisting telephone callers and visitors; and providing related assistance to one or more officer or director. This is very highly skilled technical or administrative work in which incumbents are experienced in their assigned roles and working under direct supervision.

• Creates routine correspondence, reports and forms in support of department.
• Types, formats, and edits non-routine correspondence, reports, forms and related documents using word processing software.
• Organizes files and computer databases and makes corrections to information in files.
• Prepares advanced charts, graphs, tables, and presentations using word processing, spreadsheet, and presentation software.
• Answers the telephone, screens and routes calls and takes messages for senior staff.
• Provides information as appropriate; greets and assists visitors.
• Receives, opens, and routes mail for officers. Prepares mail for pick-up.
• Obtains information and materials and prepares reports.
• Assures that documents and materials are copied, collated, and distributed as required.
• Orders, stocks, and distributes stationary, forms, office supplies, equipment, and furniture. Schedules and organizes meetings, luncheons, and events.
• Prepares meeting agendas, takes minutes, and documents decisions.
• Makes travel arrangements, obtains confirmations and tickets, and prepares travel expense reports.
• Demonstration of FINRA's values.
• Collaboration, both in-person and virtually, in furtherance of FINRA's mission of investor protection and market integrity.

• High school diploma or equivalent. College degree or six years administrative experience.
• Knowledge of office procedures, grammar, punctuation, and spelling.
• Ability to work with sensitive and confidential information.
• Proficiency in the use of word processing, spreadsheet, and presentation software.
• Ability to work independently, manage the responsibility of various projects and duties simultaneously and ensure completion of numerous tasks.

• Hybrid work environment, with defined in-person presence requirements.
• Occasional travel may be required.
• Some overtime may be required.

For work that is performed in Los Angeles and San Francisco, CA, CO, FL, TX, IL, PA, MA, MD, VA, Washington, DC, NY and NJ, please refer to the chart below for the salary range for the corresponding location. FINRA complies with all state and local pay transparency laws and regulations requiring the disclosure of salary ranges for the position. In addition to location, actual compensation is based on various factors, including but not limited to, the candidate's skill set, level of experience, education, and market considerations.

Employees may be eligible for a discretionary bonus in addition to base pay. Non-exempt employees are also eligible for overtime pay in accordance with federal, state, or local law. As part of its dedication to employee wellness, FINRA provides comprehensive health, dental and vision insurance. Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal.

FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retirement contribution, tuition reimbursement, commuter benefits, and other benefits that support employee wellness, such as adoption assistance, backup family care, surrogacy benefits, employee assistance, and wellness programs.

FINRA encourages its employees to focus on their health and wellness in many ways, including through a generous time-off program of 15 days of paid time off, 5 personal…