Sr. Administrative Assistant

Site

The Brigham and Women's Hospital, Inc.

This position is responsible for providing high‑level administrative support to the executive and management teams at Mass General Brigham. Responsibilities include managing schedules, coordinating meetings, handling correspondence, performing clerical duties, and supervising junior administrative staff.

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organise and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings; prepare agendas, take minutes, and follow up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in planning and executing special projects and events.
• Monitor project timelines and ensure deadlines are met.

• Education: High‑School Diploma or Equivalent required. Associate’s Degree in Business Administration or related field preferred.
• Experience: Experience in an administrative role, preferably in a healthcare setting, 5‑7 years required; experience supporting senior‑level staff 1‑2 years preferred.
• Knowledge, Skills and Abilities:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Strong organisational and multitasking abilities.
  • Ability to work independently with minimal supervision.
  • Strong attention to detail and problem‑solving skills.
  • Familiarity with hospital administration processes and healthcare regulations.
  • Professional demeanour and ability to interact effectively with all levels of staff.

The Asthma Research Center at Mass General Brigham offers a dynamic opportunity for an experienced administrative professional to support the Director and related programs. The role involves complex calendar and travel coordination, research operations, organising a national course, stakeholder communications, coordinating visiting professor programs, and executive‑level project support. The ideal candidate thrives in a technology‑driven environment, bringing exceptional organisational skills, strong written communication, attention to detail, and comfort working across a variety of digital tools.

Hybrid

15 Francis Street

40

Regular

Day (United States of America)

$20.84 – $29.79 per hour

4

Competitive base pay and comprehensive benefits, career advancement opportunities, differentials, premiums, bonuses, and recognition programs.

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Applicants who require accommodation may contact Human Resources at .