Records Specialist - Part Time Onsite

Responsibilities

• Creating and maintaining a records management system
• Maintaining Firm archives
• Retrieving information from the filing system when requested
• Coordinating with legal admins on filing folders
• Correctly filing folders in file number sequence
• Retrieving files needed for cases
• Answering file queries on location and status
• Update file information in internal Aderant software system
• Perform data entry as to file status and location
• Aid people in retrieving and filing files
• Scan file information into internal DMS system
• Perform quality control on scanned files
• Request files from offsite storage
• Perform other admin tasks as indicated by the Records Manager
• Ability to take on additional records tasks as needed
• Maintain privacy and confidentiality by securing records
• Ensure file area clean and tidy

• 1-3 years of records experience
• Proficiency in Microsoft Office Suite, especially Excel
• Experience using scanning equipment and internal DMS software
• Experience using an Electronic Records System is desirable
• Knowledge of Elite, Aderant and/or File Tracker records management application
• Experience in a legal records environment
• Ability to lift to 40 pounds
• Ability to stand or sit for extended periods of time
• Experience with offsite storage
• Ability to multi-task and prioritize daily workflow
• Strong attention to detail and organizational skills
• Ability to work independently or as part of a team
• Excellent interpersonal skills