Local Resource Assistant

Overview

Job Description: The Local Resource Assistant is responsible for providing local onsite administrative support for timekeepers (i.e., attorneys and paralegals) assigned to legal secretarial assistants. This position performs a variety of administrative duties to support the local needs of both the office and timekeepers, as well as providing backup assistance to Office Services and other groups/departments on a case by case basis.

Maintains professional contacts with clients, attorneys and staff and observes confidentiality of client and firm matters. An in person work schedule is required Monday - Friday from 10AM-6PM.

Location: Boston, MA

Reporting Relationships: This position reports to the Office Administrator.

• Work closely with local legal secretarial assistants and/or paralegals to provide onsite administrative support to attorneys and paralegals.
• Monitor and complete incoming work requests in a timely manner, redirecting to appropriate resources as needed.
• Coordinate input and revision of correspondence, documents, memorandum, time entries, and forms as requested. Proofread work for accuracy in spelling, grammar, context, and format.
• Copy or coordinate copy/scan jobs with others to ensure accurate reproduction of documents. Print or coordinate print jobs with others to ensure accuracy; send faxes and e-mails. Prepare and execute mailing of documents/packages via regular mail, overnight delivery or courier services.
• Perform or expedite the production of binders, tabs, exhibits and tables of contents. Coordinate the distributions and mailings of court, deed and other paper filings.
• Perform or expedite the compilation of litigation documents, including discovery, motion, and trial documents; ensure that filings are complete.
• Perform clerical tasks related to updating and maintaining client files in accordance with established records management policies and procedures.
• Organize and maintain case materials using traditional and electronic document management systems.
• Maintain decentralized file areas for assigned timekeepers as needed. Facilitate the coordination of onsite meeting requests.
• Facilitate the submission of expense reimbursements, vendor invoices, and time entry, and send to appropriate resources as needed.
• Facilitate the coordinator of onsite meeting requests.
• Performs other duties as assigned.

• 2-3 years of relevant experience, preferably within a law firm or professional services environment.
• Some college preferred. Work experience in lieu of a degree will be considered.
• Excellent interpersonal, communication, and customer service skills.
• Positive and professional demeanor; able to interact effectively with personnel at all levels, including attorneys, staff, and clients.
• Ability to maintain confidentiality.
• Demonstrated organizational skills with attention to detail and accuracy in grammar, spelling and punctuation.
• Uses initiative to analyze and solve problems in standardized situations.
• Ability to work independently and to sort priorities with minimum level of direct supervision.
• Able to complete work utilizing all means of remote communication.
• Skillful at navigating internal resources, such as Central IPC and Help Desk, as necessary to manage workflow to ensure successful completion of assigned task.
• Proficient in Microsoft Office Suite and other office technology applications; proficient keyboarding/typing skills.
• Must be able to remain in a stationary position 50% of the time.
• Must be able to lift and carry or otherwise move 20 pounds.
• High frequency of computer keyboarding and viewing a computer monitor.

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action

Employer:

Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

Salary: In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows:
Boston, MA: $57,500- $79,200.