Administrative Services Coordinator

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Administrative Services Coordinator position supports the Office Administrator, local HR Manager and other office leaders by providing administrative support for their day‑to‑day responsibilities. Acts as a liaison to other Departments and provides back‑up support to Office Receptionist.

On any given day, you will:

• Assist in planning and coordinating internal and external office events, working directly with vendors and/or firm functional areas as necessary under direction of Office Administrator
• Plan office engagement activities, work on event planning with Firm’s Business Resource Groups
• Assist HR Manager with pre‑hire tasks, initial on‑boarding meeting, office tour, scheduling 90 day check‑in meetings, OnBase filing
• Assist Office Administrator and HR Manager during evaluation season,
• Process office invoices and expense reports, handle issues related to Chrome River
• Maintain and update the office inSeyt page
• Coordinate and oversee office popups, social and office engagement events
• Update office lists (birthday, anniversary, new baby announcements, “Who to Call”, notary commission)
• Maintain electronic Boston Bulletin Board, assist with office charitable events
• Assist with logistics on firm roll‑out programs and training sessions
• Order baby gifts, funeral flowers, as requested
• Manage the process for attorney bio photos for the office
• Process mail for terminated employees
• Serve as a point of contact for employee questions and a liaison to other departments
• Draft, review and revise office email and written communication and documentation
• Forward pertinent and time‑sensitive information to Operations or Building Services
• Provide back‑up and break time coverage for Reception; meet and greet visitors to the office as needed
• Assist OA with other tasks and special projects as requested

• Bachelor's Degree or Equivalent Experience
• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.
• Demonstrates excellent and effective interpersonal and communication skills, both verbally and in writing
• Ability to take direction, work independently as well as effectively within a team.
• Demonstrates close attention to detail.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to handle multiple assignments and shifting priorities.
• Ability to organize and prioritize work.
• Ability to work well in a demanding and fast‑paced environment.
• Demonstrates a commitment to quality of finished product.
• Ability to problem solve.
• Skill set to back up all Office Services positions.
• Creativity for event planning and scheduling.
• Administrative duties as assigned.

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

With approximately 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition,…