Education Programs Coordinator

Job Profile Summary

This role focuses on managing operational aspects of ongoing projects from initiation through completion and serves as a liaison between project management and planning, the project team, and line management. It also performs Administration Project Management duties, such as reviewing project status and budgets, managing schedules, preparing status reports, and developing resolutions to meet productivity, quality, and client satisfaction. The position is a professional individual‑contributor role, may direct the work of lower‑level professionals, and manages processes and programs.

The majority of time is spent overseeing the design, implementation, or delivery of processes, programs, and policies using specialized knowledge typically acquired through advanced education. The role is entry‑level with broad theoretical job knowledge obtained through advanced education and requires work closely supervised with problems that are not typically difficult or complex, explaining facts, policies, and practices related to the job area.

This position is responsible for providing project coordination to ensure high quality program delivery and excellent customer service and support to faculty, staff, and affiliated organizations.

• There is a bachelor’s degree in a business‑related field.
• Three (3) years of related experience in academics or healthcare.

• Five (5) years of related experience in academics or healthcare.

• Process requests and inquiries for information and/or materials.
• Assist with preparing and submitting grant proposals for continued funding of the program, which includes collecting and maintaining data about the program for inclusion in tables and text, maintaining files with faculty CVs and biosketches, editing text as needed, copying, mailing proposals, and working with other funding agencies.
• Respond to questions about programs and other promotional and programmatic initiatives.
• Act as the first point of contact and provide excellent customer service, both internal and external.
• Inform Administrative Leadership of any urgencies or irregularities that may arise during ordinary business operations or conversations.
• Manage calendars and schedule meetings that include individuals from all levels of the organization as well as external constituencies; organize travel.
• Establish and manage a file and record‑keeping system.
• Order supplies and track inventory.
• Maintain relevant staff and committee lists and update them as necessary.
• Handle meeting logistics, agenda preparation, and material distribution for meetings and conference calls.
• Communicate regularly with other administrative staff and faculty about programmatic initiatives and activities.
• Support the preparation of presentation materials and compile reports and organizational manuals.
• Provide general administrative support for retreats and other special events as required.

• Professional office environment with typical office requirements such as computers, phones, photocopiers, filing cabinets, etc.
• The role is largely sedentary, involving sitting most of the time, but may require walking, standing, reaching, ascending/descending stairs, and operating office equipment.
• Frequently required to speak, hear, communicate, and exchange information.
• Able to see and read computer displays, read fine print, and/or normal type‑size print, distinguishing letters, numbers, and symbols.
• Occasionally lift and/or move up to 25 pounds.

• Team‑oriented and able to function in a fast‑paced environment with a positive and professional attitude, prioritizing multiple projects and tasks with accuracy and attention to detail.
• Ability to gather data, compile information, and prepare reports.
• Skills in organizing resources and establishing priorities.
• Demonstrated ability to maintain confidentiality.
• Records maintenance skills.
• High‑level interpersonal skills to collaborate with faculty, administrators, and staff from diverse backgrounds and levels.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite including Word, Excel, Access, and PowerPoint; knowledge of Visio preferred.
• Skills in managing multiple, competing priorities.
• Project management skills.

$44,778.55 - $55,978.47