Administrative Services Assistant

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://(Use the "Apply for this Job" box below)..

The work involves providing routine technical and administrative support in one or more administrative program areas.

• Receiving telephone calls and visitors to the office. Responding to inquiries, providing general information regarding office programs.
• Providing assistance and processing support in procurement activities.
• Preparing travel authorizations and travel vouchers for reimbursement to traveler.
• Facilitating access to sensitive material while serving as the Grand Jury Transcript Coordinator.
• Maintaining and extracting data from automated docketing databases and systems.
• Scheduling appointments, inviting participants, and determining location of meetings.
• Assisting in maintaining property records and conducting inventory.
• Other challenging administrative responsibilities in support of the mission.

Responsibilities will increase and assignments will become more complex as training and experience progress.

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre‑employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continuous employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one‑year probationary period.
• You must meet all qualification requirements upon the closing date of the announcement.

To qualify for the position of Administrative Services Assistant (Office Automation), you must meet the qualification requirements listed below.

To be eligible at the GS‑5 level, you must have at least one year of specialized experience equivalent to the GS‑4 level; or four years of education above the high school level; or a combination of both specialized experience and education.

• Examples of specialized experience may include providing clerical support in an office setting by answering customer phone calls, greeting and directing visitors, producing written documents utilizing office automation software, and maintaining files.

Specialized experience may be supported by post‑high‑school education, with credit rules as noted.

To be eligible at the GS‑6 level, you must have at least one year of specialized experience equivalent to the GS‑5 level.

• Examples of specialized experience may include reviewing documents for accuracy and completeness; using automated software to create, copy, edit, store and print a variety of documents and reports; making purchases within governing procurement regulations; maintaining electronic databases to track information and suspense items; and making purchases of supplies, equipment, and services.

Typing test: type at least 40 words per minute based on a 5‑minute sample with three or fewer errors. A typing test may later be required.

The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. Applicants may apply under institutional instructions and must provide proof of eligibility. Details available at http://.

The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. Application guidelines and proof requirements are similar to ICTAP. Additional information available at the same URL.

All academic degrees and coursework must be completed at an accredited institution. Foreign education may qualify if comparable to a U.S. accredited institution; proof must be provided in English or with a translation. Further guidance  and related URLs.

Payment of relocation expenses will not be authorized.

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