Urology Project Coordinator

Project Coordinator

The Department of Urology's Research Administration & Operations team is looking for a Project Coordinator who will be part of their dynamic research team. They will provide project coordination and operational support for the Department of Urology Research Program, work closely with the Director of Research Operations, and support strategic initiatives, research administration, faculty resources, communications, and financial processes to advance a growing research enterprise.

Key Responsibilities

Research Operations & Project Coordination

- Coordinate departmental research initiatives and special projects under the direction of the Director

- Track project timelines, deliverables, and action items to ensure timely completion.

- Assist with implementation of new research processes, workflows, and operational improvements.

- Assist in preparation of the Annual Research Year in Review report.

- Support preparation of presentations, dashboards, and leadership reports.

- Maintain departmental tracking tools for research initiatives and operational performance.

- Support departmental strategic planning initiatives and operational priorities.

- Serve as a resource for Urology faculty regarding departmental research processes, forms, and available resources.

- Coordinate dissemination of new research policies, procedures, and institutional requirements.

- Assist investigators with locating templates, guidance documents, and operational resources.

- Maintain faculty biosketches, curriculum vitae (CVs), and other standardized investigator documents.

- Support onboarding of new faculty by providing research administrative resources and orientation materials.

Financial Management & Billing Support

- Assist with financial tracking for departmental research activities.

- Coordinate investigator billing, invoicing, and financial documentation.

- Monitor expenditures and assist with reconciliation of research-related expenses.

Research Communications & Information Management

- Maintain and update departmental research website content.

- Support development and ongoing maintenance of the departmental SharePoint site.

- Coordinate distribution of departmental research announcements, newsletters, and communications.

- Develop and maintain centralized repositories for research documents and resources.

Process Improvement & Documentation

- Develop, maintain, and update standardized templates, checklists, guidance documents, and operational toolkits.

- Create and organize departmental forms and reference materials to promote consistency across research activities.

- Assist in documenting standard operating procedures (SOPs) and best practices.

- Identify opportunities to improve administrative efficiency and streamline workflows.

- Perform other project coordination and administrative duties in support of the growing research program.

- Other duties as assigned

Education

Bachelor's Degree in Business Administration or Finance

Experience

Project support or administrative experience 0-1 year required

Knowledge,

Skills and Abilities

- Knowledgeable of basic business administrative principles and project management best practices.

- Exceptional verbal, written, and presentation skills.

- Ability to work effectively both independently and as part of a team.

- Competency in Microsoft applications including Word, Excel, and Outlook.

- Ability to work on tight deadlines.

- Knowledge of file management and other administrative procedures.