Legal Administrative Assistant

Responsibilities

Provides administrative, organizational and technical support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution;

and other records/file maintenance.

• May prepare and/or review for accuracy general and/or legal correspondence and papers of a legal nature such as complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, summonses.
• May assist attorneys, paralegals and analysts with the preparation and filing of US Federal/District Court documents.
• Projects an image that reflects the professional nature of work done by the firm.
• Interacts with clients in a way that supports great client service and relationships.
• Accurately drafts and/or writes routine reports and correspondence.
• May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation and/or other events as directed.
• May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist.
• Prioritizes workload in an efficient and effective manner.
• Participates in on-going training sessions to enhance his/her technical skills.
• Stays informed of all firm policies and standardized procedures and applications.

High School diploma or GED and three years related experience, OR equivalent combination of education and/or experience. Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred.

Other

Skills:

• Must have basic legal terminology and an awareness of court filing requirements.
• Must be able to use legal citations and apply to firm documents.
• Working knowledge of time entry software, Microsoft Word (styles & tables), Excel, PowerPoint and Outlook.
• Skilled in the use of a redlining tool.
• Working knowledge of basic office functions.
• Ability to type 50 WPM.
• Ability to anticipate, identify, and proactively implement actions that allow timekeepers to be efficient and effective in serving client needs.
• Shares knowledge and mentors others on technology applications and firm/division processes.

Shook, Hardy & Bacon provides a competitive salary and comprehensive salary and benefits package for professional staff which includes medical, dental, vision, disability and life insurance, retirement plan with a generous contribution plan, and paid time off.

The expected salary range for this position in Massachusetts is between $72,907 and $109,362 annually. Actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, area of expertise, and geographic/office location.

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