Administrative Assistant

We're seeking an organized Administrative Assistant to support the Stations, Facilities & Structures Division. This role includes administrative support, data management, reporting, procurement coordination, and document control in a fast-paced environment.

• Provide administrative support to a large department.
• Prepare reports, budgets, spreadsheets, and meeting notes.
• Perform data entry and maintain records.
• Coordinate procurement, requisitions, and invoice processing.
• Prepare correspondence and business documents.
• Support document control and reporting.
• Respond to internal and external inquiries.
• Visit work sites as needed.
• Assist with additional projects as assigned.

• Associate's degree or equivalent experience.
• 2+ years of administrative or project coordination experience.
• Strong Microsoft Office skills, especially Excel (Pivot Tables, Formulas, Charts).
• Experience with People Soft, databases, or CMS preferred.
• Excellent communication, organization, and customer service skills.
• Valid driver's license and ability to pass background, drug screening, and physical evaluation.
• Alternative:
  High school diploma/GED plus 5+ years of related administrative experience.

• Must be flexible to work nights, weekends, holidays, or emergency assignments as needed. Occasional local travel may be required.

• Experience supporting public sector, facilities, or transit organizations.

Equal Opportunity Employer, including disabled and veterans.