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Temp Pool-Admin Support
Job in
Boston, Suffolk County, Massachusetts, 02298, USA
Listed on 2026-07-18
Listing for:
Boston Children’s Hospital
Seasonal/Temporary
position Listed on 2026-07-18
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Virtual Assistant/ Remote Admin, Business Administration
Job Description & How to Apply Below
Position Summary
The Executive Assistant supports executive-level leadership with dedicated executive administration and support of scheduling, event coordination, PowerPoint, and other presentations, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.
Key responsibilities- Provide administrative support to Radiology clinical leadership, including Division Chief of Interventional Radiology, Division Chief of Neuroradiology, and incoming Vice-Chair of Research.
- Schedule meetings and maintain administrative calendars for Division Chiefs and Vice-Chair. Work closely with clinical schedulers to maintain Division Chiefs and Vice-Chair’s clinical schedule.
- Prepare travel arrangements, including airline reservations and hotel accommodations.
- Prepare and submit expense reimbursements for Division Chiefs and Vice-Chair. Coordinate events for the division as needed.
- Maintain and update CVs for Division Chiefs and Vice-Chair.
- Transcribe and type for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Draft, proofread, and edit materials for accuracy.
- Provide administrative support for leadership meetings, including preparing agendas and minutes.
High School Diploma or GED
Experience- Minimum of 7 years of experience in administrative support, including at least 1 year in executive-level administrative support.
- Excellent Customer Service skills
- Must be detail oriented and have the strong ability to multi-task. Must be able to successfully prioritize and manage a stressful, fast paced environment.
- Proven experience as an Executive Administrative Assistant or Senior Executive Assistant
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Exemplary planning and time management skills
- Up to date with advancements in office systems and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality required
- Additional information:
Must demonstrate ability to maintain strict confidentiality on all information retained within Department.
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