Part-time Office Manager

Part-time Office Manager

The Part-time Office Manager is responsible for the smooth day-to-day operation of the office and building facilities. This role ensures a safe, efficient, and well-maintained working environment for employees, visitors, and contractors. The position combines office management, facilities coordination, vendor oversight, and health & safety compliance.

The work schedule would be 3 days per week onsite:
Tuesday, Wednesday, Thursday for 6 - 8 hrs per day. There may be occasional days outside of this schedule such as a big event/meetings, etc. where you would also be required to be in the office.

Office Management

• Oversee daily office operations and administrative functions
• Ensure office spaces are clean, organized, and fully operational
• Manage office supplies, equipment, and inventory
• Coordinate with Workplace & Facilities Manager on seating plans, workspace setup, and office moves
• Support staff with office-related needs and requests
• Manage reception and visitor processes
• Help with events coordination and manage visits from other Delinea sites.

Building & Facilities Management

• Oversee maintenance and repair of building systems and infrastructure
• Coordinate preventative maintenance schedules
• Manage service contracts (cleaning, security, HVAC, waste, etc.)
• Conduct regular building inspections and resolve issues promptly
• Liaise with landlords, property managers, and contractors
• Manage keys, access cards, and building security processes

Health, Safety & Compliance

• Ensure compliance with health and safety regulations
• Maintain safety records and compliance documentation
• Coordinate fire drills and emergency procedures
• Act as primary contact for safety incidents and reporting
• Ensure signage and safety equipment are up to date

Projects & Improvements

• Support office renovations and fit-out projects
• Coordinate workplace improvement initiatives
• Implement process improvements for office operations
• Support Delinea employees with the booking of travel/tickets on the Concur system

Vendor & Contractor Management

• Manage third-party vendors and service providers
• Supervise contractors on-site

What You'll Bring:

• Proven experience in office or facilities/building management
• Strong organizational and multitasking skills
• Good knowledge of building systems and maintenance practices
• Understanding of workplace health and safety requirements
• Strong communication and problem-solving skills
• Proficiency in Microsoft Office or similar tools

We'd Love to See:

• Facilities Management certification (desirable)
• Health & Safety certification (desirable)
• Experience managing multi-floor or multi-tenant buildings

Why work at Delinea?

• We're passionate problem-solvers helping the world's largest organizations protect what matters most: their human and machine identities.
• We invest in people who are smart, self-motivated, and collaborative.
• What we offer in return is meaningful work, a culture of innovation and great career progression.

At Delinea, our core values are STRONG and guide our behaviors and success:

• Spirited
  - We bring energy and passion to everything we do
• Trust
  - We act with integrity and deliver on our commitments
• Respect
  - We listen, value different perspectives, and work as one team
• Ownership
  - We take initiative and follow through
• Nimble
  - We adapt quickly in a fast-changing environment
• Global
  - We embrace diverse people and ideas to drive better outcomes

We believe weaving these core values into our day-to-day actions, and our process for hiring, evaluating, and promoting employees, helps us cultivate a work environment that embraces collaboration and camaraderie.

We take care of our employees. We offer competitive salaries, a meaningful bonus program, and excellent benefits, including healthcare insurance, as well as pension/retirement matching, comprehensive life insurance, an employee assistance program, time off plans, and paid company holidays.

Delinea is an Equal Opportunity and Affirmative Action employer and prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Upon conditional offer of employment, candidates are required to complete comprehensive criminal background check, verification of education, and verification of employment, per employment policy. In addition, all publicly posted social media sites may be reviewed.