Temp Pool-Admin Support

Position Summary

The Executive Assistant supports executive-level leadership with dedicated executive administration and support of scheduling, event coordination, PowerPoint, and other presentations, and streamlining administrative processes. This role will include frequent communication and interaction with senior‑level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

• Provide administrative support to Radiology clinical leadership, including Division Chief of Interventional Radiology, Division Chief of Neuroradiology, and incoming Vice‑Chair of Research.
• Schedule meetings and maintain administrative calendars for Division Chiefs and Vice‑Chair. Work closely with clinical schedulers to maintain Division Chiefs and Vice‑Chair's clinical schedule.
• Prepare travel arrangements, including airline reservations and hotel accommodations.
• Prepare and submit expense reimbursements for Division Chiefs and Vice‑Chair. Coordinate events for the division as needed.
• Maintain and update CVs for Division Chiefs and Vice‑Chair.
• Transcribe and type for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Draft, proofread, and edit materials for accuracy.
• Provide administrative support for leadership meetings, including preparing agendas and minutes.

Education:

High School Diploma or GED

Experience:

• Minimum of 7 years of experience in administrative support, including at least 1 year in executive‑level administrative support.
• Excellent Customer Service skills
• Must be detail oriented and have the strong ability to multi‑task. Must be able to successfully prioritize and manage a stressful, fast paced environment.
• Proven experience as an Executive Administrative Assistant or Senior Executive Assistant
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Exemplary planning and time management skills
• Up to date with advancements in office systems and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality required
• Must demonstrate ability to maintain strict confidentiality on all information retained within Department.

The posted pay range is Boston Children's reasonable and good‑faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job‑related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T‑passes.

Experience the benefits of passion and teamwork.