Office Assistant; Part-Time

Overview

HLB Lighting Design is seeking a friendly, organized, and proactive Office Assistant to support our Boston studio. This part-time position will play an essential role in creating a welcoming and well-functioning workplace for employees, clients, and visitors. The role is on-site in our Boston office and requires attendance three days per week:
Tuesday, Wednesday, and Thursday
.

• Serve as a welcoming ambassador for HLB Lighting Design and help create a positive office experience for employees, clients, and visitors.
• Support the day-to-day operations of the Boston studio, helping maintain an organized, efficient, and engaging workplace.
• Receive, sort, and distribute incoming mail and packages and coordinate outgoing shipments.
• Order, stock, and maintain office supplies, snacks, and workplace resources.
• Coordinate office lunches, vendor presentations, team-building activities, and office celebrations.
• Support local marketing initiatives, including event RSVPs, holiday gift preparation, shipping, and other studio-related activities.
• Coordinate studio headshot photography and other marketing-related logistics as needed.
• Coordinate with IT and external vendors to monitor and maintain office equipment.
• Assist with onboarding activities by preparing workstations and coordinating new hire office setup.
• Track and manage shared studio equipment, including iPads, light meters, and other office assets.
• Support the organization of the mock-up room and the tracking of lighting samples and materials.
• Coordinate office maintenance requests and communications with building management and service providers.
• Help maintain a clean, welcoming, and professional office environment.
• Assist with other office-related projects as needed.

• High School Diploma required.
• Associate's Degree or relevant post-secondary education preferred.
• 1-3 years of experience in office administration, office coordination, hospitality, customer service, or a related role preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Professional and customer-focused demeanor.
• Ability to prioritize tasks and manage multiple responsibilities.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong attention to detail and problem-solving abilities.
• Self-motivated with the ability to work independently and collaboratively.
• Comfortable working with vendors, visitors, and internal teams.
• Positive attitude and willingness to support a variety of office needs.

Part-Time, On-Site

Tuesday, Wednesday, and Thursday

Hours to be determined based on business needs.

$26.68 to $28.26

The final agreed upon compensation is based on cost of living, individual education, qualifications, and experience.

Horton Lees Brogden Lighting Design is an internationally recognized design firm focused on architectural lighting, including electric lighting and day lighting, for both interior and exterior environments. We are inspired by the artistry of light and its impact on the natural and architectural environment. We infuse our core values of artistry, legacy, curiosity, balance, and integrity into every project. We thrive with intriguing projects that engage us conceptually and challenge us technically.

We seek to enhance our clients  experiences and create a legacy of design that respects its environment and promotes a better future. Our services are customized to provide the best lighted environments to meet our clients  needs.

HLB is a collaborative firm that values flexibility and work/life balance filled with dynamic people whose enthusiasm for what we do infuses both our professional and personal lives. We are driven by an experienced team that is rewarded for its originality, commitment, and leadership. Our principals are engaged in every project from concept to commissioning to ensure the clients  needs are realized at every step.

Our design and technical experts hail from many parts of the world and form the basis for HLB s proven ability to produce outstanding, award-winning designs.

As designers, we promote a positive vision of the future, based upon the belief that many of the environmental problems we face are design challenges. We believe a successful project starts with a collaborative mind-set in support of a common goal: to achieve energy-effective, high-quality environments for owners through intelligent lighting design, design that holistically integrates daylight with supplemental light and controls.

Our designers work closely with owners and architectural teams to optimize the integration and control of natural and electric lighting for energy-effective designs of the highest excellence.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed (which includes religious dress and grooming practices), color, citizenship, national origin,…