Senior Administrative Assistant - GVAS

Senior Administrative Assistant – Global Pricing & Market Access

Position Summary

• Provide logistical planning and administrative support for the VP, including calendar management, travel, expense reporting, and document production.
• Support the GPMA leadership team with meeting management, travel and logistics, and provide backup support for other Commercial Sr. Administrative assistants.
• Serve as the face for the GPMA team while liaising with key internal and external customers.
• Perform various supporting tasks such as creating, amending, and formatting documents and presentations in Word, Excel or PowerPoint, and printing.
• Coordinate in‑person, Zoom meetings and conference calls with domestic and international participants; prepare meeting rooms and facilitate catering when required.
• Manage meeting scheduling for multiple cross‑functional, cross‑regional forums that include participants at the VP level and above (e.g., GPRC and Market Access Leadership Forum).
• Maintain cadence of key meetings including GPMA team meetings, Leadership Team meetings, and 1:1s with direct reports.
• Work with Human Resources to facilitate interview schedules for external candidates.
• Work with external parties, including Concur, to coordinate travel, hotel, and related reservations for VP and Senior Directors on the team.
• Handle all expenses for designated leadership in a timely fashion and per company policy and guidelines.
• Manage the training and overall procurement process for the team and liaise with related functions as required on behalf of GPMA.
• Submit purchase orders, amendments, and changes on behalf of the team in partnership with Comm Contracts and iProcurement.
• Lead key S&O work streams, including management of annual GPMA business processes.
• Serve as key logistics contact for internal commercial planning processes (LRP, business planning, budget).
• Maintain the GPMA calendar for deadlines and deliverables.
• Serve as project manager for cross‑functional initiatives led by the LT as required.
• Build agenda for weekly team meetings (GPMA & LT) and schedule guest speakers, vendors, and external capability presentations.
• Support the development of and logistics for the annual team training and development plan.
• Source external and internal experts and co‑develop curriculum for team development.
• Lead the development and administration of the Market Access Gateway (SharePoint site for all Market Access / HEOR functions).
• Partner with DTE and content administrators on the SharePoint site.
• Lead the team’s annual off‑sites, focusing on logistics and support of agenda/content to meet meeting objectives.
• Plan and execute the annual Global Market Access Summit (~90 attendees).
• Collaborate with Vertex Meeting & Events on site selection, hotel contracts, venue, and logistics; coordinate catering, catering logistics, and other requirements.
• Coordinate with the Creative agency on templates, slide Q/A, and other assets as needed.
• Support relevant functions and regions to drive/coordinate content development to support meeting objectives.

• Bachelor’s degree and 2‑6 years of experience in a similar role.
• Proficient in Microsoft Office suite, Outlook Calendar Management, and Concur Expense reporting systems.
• Proven ability to prioritize effectively and successfully implement multiple projects on competing timelines.
• Proven experience working in a fast‑paced environment where multi‑tasking is a key requirement.
• Excellent verbal and written communication skills.
• Exceptional interpersonal skills, especially with senior executives, and experience across organizational functions.
• Trustworthy with highly confidential and sensitive information.
• Team player with a track record of developing rapport and credibility with colleagues.
• Detail oriented with the ability to proactively identify, communicate and address challenges.
• Able to work independently on most aspects of projects.
• Ability to clearly present project status and outline processes in oral and written formats.
• Ability to solve non‑routine, complex issues proactively.
• Consistently displays sound ethics, good judgment, and demonstrates Vertex’s core values.

Pay Range: $39000 – $58000…