Executive Assistant

Job Summary

Harbour Vest is an equal opportunity employer. This position will be a hybrid work arrangement with 18 remote workdays per quarter, subject to manager approval.

We are seeking an experienced Executive Assistant to provide a broad range of support to Managing Directors within Product Management and Solutions, as well as other senior members of the Harbour Vest team.

• Calendar management, proactively identifying and resolving scheduling conflicts.
• Meeting planning and scheduling, both virtual and in-person, across multiple geographies and time zones.
• Management of expense reimbursement, including travel.
• Respond to emails, MS Teams, and phone calls in a timely manner.
• Coordinate domestic and international travel arrangements, flights, hotels, car service, and troubleshoot unexpected changes.

• Excellent written and verbal communication skills, capable of engaging colleagues at all levels.
• Highly organized with the ability to manage multiple responsibilities and prioritize effectively.
• Commitment to excellence with meticulous attention to detail and follow‑through.
• Technologically proficient with Microsoft Office Suite and quick to learn and adapt to other applications.
• Knowledge of SAP Concur Expense platform and Salesforce is a plus but not required.
• Demonstrated experience supporting senior leadership with calendar management.
• Experience coordinating domestic travel and onsite meeting coordination/professional workspace set‑up.
• Motivated self‑starter who can work independently and as part of a team.
• Ability to build and foster strong relationships with stakeholders at all levels, across functions and geographies.
• Problem‑solving skills with a bias for action, leveraging data, technology, and tools.

• Preferred:
  Bachelor of Arts (B.A.), Bachelor of Science (B.S.), or equivalent experience.
• 10+ years of Executive Assistant support experience, primarily for senior executives.

• Base Salary Range: $95,000.00 - $ (USD).
• Eligible for a discretionary annual bonus based on individual and firm performance.
• Potential inclusion of long‑term reward programs and a comprehensive total rewards package, including retirement, health, insurance, paid time off, and wellness programs.
• This role is non‑exempt and eligible for overtime payment.