Document Controls Manager

WSP is seeking a Document Control Manager to join our Project Controls team in Boston, MA.

• Influence the narrative by understanding what needs to be done to support the project vision and initiatives
• Experience in implementation of document management systems for large/mega programs in design/construction
• Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
• Monitor and Manage the Electronic Document Management System(s)
• Develop and administer the project “Document Management Plan”
• Develop and administer Document Control Procedures and Training Guidelines
• Working knowledge and experience in SharePoint, Procore, e-Builder, Bluebeam software or equivalent.
• Electronic Document Management System Certification’s.
• Work with Project Information Management Systems Team for access, security and troubleshooting.
• Knowledge of document management process and procedures and systems
• Perform reoccurring training on Document Management Requirements and EDMS use
• Implement efficient work-flow process, initiate and track document reviews
• Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
• Process Incoming/Outgoing Transmittals and documentation
• Initiate and track reviews through Bluebeam Sessions
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation along with any future updates
• Produce progress reports as required

• Bachelor's degree or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
• Experience in implementing document management systems and procedures for large and mega programs in construction.
• Certified in e-Builder or In Eight
• Advanced computer and word processing skills using MS Office applications including Share Point
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously
• Maintain confidentiality at all times
• Excellent written and verbal communication skills
• Technical knowledge of industry documents, records and data management systems
• Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Expected Salary (all locations): $,000/yr

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.