Floater Admin Asst

Administrative Operations Coordinator
Location: Boston, MA
Schedule: Hybrid, 4 days onsite / 1 day remote
Compensation: $28–$34/hour
Employment Type: 6+ month contract

A well-established global investment and professional services organization is seeking an Administrative Operations Coordinator to support a busy leadership team. This role offers the opportunity to work in a fast-paced, collaborative environment while providing high-level administrative, scheduling, travel, and meeting coordination support.

The ideal candidate is organized, polished, adaptable, and proactive, with strong communication skills and a willingness to learn. While previous executive support experience is preferred, the team is also open to candidates with administrative experience in a professional environment who are eager to grow their careers.

Responsibilities include:

• Manage complex calendars, prioritize scheduling requests, and resolve conflicts
• Coordinate domestic and international travel, including itineraries, logistics, and related arrangements
• Prepare meeting materials, agendas, presentations, and supporting documentation
• Coordinate team meetings, conference rooms, virtual meetings, and event logistics
• Track action items and provide administrative follow-up as needed
• Support multiple team members in a fast-paced environment while balancing competing priorities
• Maintain organized electronic files, documents, and shared resources
• Communicate professionally with senior leaders, internal teams, and external contacts
• Assist with additional administrative projects and operational support as assigned

Qualifications:

• Approximately 2+ years of administrative, executive support, or professional office experience preferred
• Candidates with less experience will be considered if they have prior professional office experience, excellent organizational skills, and a strong desire to learn
• Direct calendar management experience supporting one or more individuals is required
• Strong proficiency with Microsoft Outlook, including complex calendar management
• Excellent organizational, communication, and time management skills
• Polished, professional, and comfortable interacting with senior-level leadership
• Able to prioritize multiple tasks while maintaining accuracy and attention to detail
• Flexible, proactive, and eager to take on new responsibilities
• Proficiency with Microsoft Office Suite required

This is an excellent opportunity to join a highly respected organization that values collaboration, professionalism, and career development while gaining exposure to a dynamic business environment.