Office Assistant - Part Time

Your Role

With facilities and general administration as the focus, the Office Assistant is responsible for maintaining the aesthetic appearance and cleanliness of a high-end office environment including common areas, meeting rooms, library, kitchens and pantries.

With facilities and general administration as the focus, the Office Assistant is responsible for maintaining the aesthetic appearance and cleanliness of a high-end office environment including common areas, meeting rooms, library, kitchens and pantries.

• Provide a full range of office maintenance services for an office of 125+ team members on two floors
• Maintain the aesthetic integrity of the office by monitoring and tidying (cleaning surfaces, vacuuming, spot cleaning) work spaces, printer areas, pantries, conference rooms, teaming areas, library and common areas at all times
• Assist staff as needed with seat changes, setting up work spaces, installing/breaking down computers, helping move items
• Monitor and organize office and pantry supplies and sample returns
• Assist with setup and clean-up of onsite internal and client meetings by ensuring conference room tables and chairs and clean and in order, dishes and mugs are stocked and removed after meetings, assisting with food/drink setup and removal, dry-erase boards and walls are clean and paper and other materials put away after meetings.
• Assist with mailroom operations as needed, including receiving and delivering packages and returns
• Assist with Materials Library maintenance, including keeping the library clutter free, sort and pack materials, bring packages down to pick up area, send and receive communications with outside vendors to arrange sample retrieval
• Monitor kitchen regularly, load/unload the dishwasher, and stock supplies as needed
• Provide back up support to the Office Coordinator and Receptionist as needed
• Assist Studios and other departments as needed

• Minimum of 3 years of similar experience in a corporate environment preferred
• Must be polished and professional
• Available to work Monday – Thursday from 1:00PM – 5:30PM, Friday 12:00PM – 5:30PM and additional hours as needed
• Able to lift 50+lbs.
• Aptitude to take initiative, be proactive, and maintain productivity without supervision
• Ability to be a team player and step in toassistbeyond general responsibilities
• Ability to multi-task in a fast-paced environment
• Effective verbal and written communication required
• Knowledge of Outlook email and Microsoft Teams as communication tools required
• The hourly range will be estimated between $22-26/hour for this part time position. This position requires someone to work between 20-23 hours per week.

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

We are proud to be an Equal Employment Opportunity and Aff…

All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights:
Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make  accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email