Office Coordinator

Step into a pivotal role at a growing Boston-based organisation where you'll be the central point of coordination for the office, ensuring everything runs smoothly day-to-day. This is an opportunity to combine your organisational skills, attention to detail, and people-focused approach to create a professional, efficient, and welcoming environment for staff and visitors alike.

As the Office Coordinator, you will oversee the daily operations of the office, ensuring a well-organised, fully functional workspace. You will support teams across the business with administrative and logistical needs, acting as the go-to person for office-related queries. Your work will have a direct impact on productivity, employee experience, and the overall professionalism of the office environment.

• Coordinate day-to-day office operations, including opening/closing procedures, supplies management, and general upkeep.
• Oversee conference room scheduling, set-up, and turnover to ensure meetings run smoothly and spaces are presentable.
• Serve as the primary point of contact for facilities-related issues, liaising with building management and vendors for maintenance and repairs.
• Provide administrative support such as document preparation, data entry, filing, and handling incoming and outgoing mail and packages.
• Greet and assist visitors, manage reception duties, and ensure a professional first impression for clients and guests.
• Support internal meetings and events by arranging logistics, materials, and refreshments as needed.
• Monitor and enforce office procedures and standards to maintain a safe, organised, and efficient work environment.
• Assist with onboarding logistics for new employees, including workspace set-up, access badges, and office orientation.

• Proven experience in office administration, office coordination, or a similar administrative role.
• Strong attention to detail with the ability to manage multiple tasks and priorities accurately and on time.
• Demonstrated experience managing office operations and coordinating facilities-related activities.
• Proficiency with standard office software (e.g., Microsoft Office or Google Workspace) and office equipment.
• Excellent organisational and time management skills with a focus on follow-through.
• Strong written and verbal communication skills and a professional, customer-focused approach.
• Ability to work independently, take initiative, and solve routine problems with minimal supervision.
• Experience managing conference room booking systems or calendar tools.
• Previous exposure to vendor management and basic contract or invoice coordination.
• Familiarity with health, safety, and security procedures within an office environment.
• Experience supporting team events, meetings, or company-wide initiatives.

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Any relevant administrative, office management, or facilities coordination certifications considered an advantage.

If you are a highly organised, detail-oriented professional who enjoys keeping an office running at its best, this role offers a strong platform to make a visible impact.