Temp- Executive Assistant

Temp Pool-Admin Support | Boston Childrens Hospital

Position Summary:

The Executive Assistant supports executive-level leadership with dedicated executive administration and support of scheduling, event coordination, PowerPoint, and other presentations, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

Key responsibilities include:

• Providing administrative support to Radiology clinical leadership, including Division Chief of Interventional Radiology, Division Chief of Neuroradiology, and incoming Vice-Chair of Research.
• Scheduling meetings and maintaining administrative calendars for Division Chiefs and Vice-Chair. Working closely with clinical schedulers to maintain Division Chiefs and Vice-Chair's clinical schedule.
• Preparing travel arrangements, including airline reservations and hotel accommodations.
• Preparing and submitting expense reimbursements for Division Chiefs and Vice-Chair. Coordinating events for the division as needed.
• Maintaining and updating CVs for Division Chiefs and Vice-Chair.
• Transcribing and typing for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Drafting, proofreading, and editing materials for accuracy.
• Providing administrative support for leadership meetings, including preparing agendas and minutes.

Minimum qualifications:

• Education:
  
  High School Diploma or GED
• Experience:
  
  Minimum of 7 years of experience in administrative support, including at least 1 year in executive-level administrative support.
• Excellent Customer Service skills
• Must be detail oriented and have the strong ability to multi-task. Must be able to successfully prioritize and manage a stressful, fast paced environment.
• Proven experience as an Executive Administrative Assistant or Senior Executive Assistant
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Exemplary planning and time management skills
• Up to date with advancements in office systems and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality required
• Additional Information:
  Must demonstrate ability to maintain strict confidentiality on all information retained within Department.

Status:
Full-Time

Standard Hours per Week: 40

Pay Range: $15.00-$63.19 Hourly

Office/Site

Location:

Boston

Job Posting Category:
Administration

Remote Eligibility:
Part Remote/Hybrid