Executive Coordinator

Title: Executive Coordinator

Reports to: Chief Executive Officer

Management: No

Exempt: Yes

Annual Salary: $65,000 - $75,000

Boston Center for the Arts (BCA) is a multidisciplinary cultural campus in Boston’s South End, home to artist studios, arts organizations, exhibition and performance spaces that together create a dynamic ecosystem of creativity and programming. Through its residencies and initiatives, BCA serves as an epicenter for an expanding cohort of artists working across all disciplines, and has catalyzed careers by providing fertile ground for experimentation and artistic risk-taking.

At its core is the historic Cyclorama, whose distinctive 360-degree form reflects a legacy of immersive storytelling and continues to inspire new experimentation at the intersection of art and technology. At a time of significant institutional transformation, BCA is deepening partnerships with the City of Boston and cultural leaders across the region while advancing bold commitments in governance, artistic leadership, capital planning, and civic collaboration.

Under the leadership of its CEO and first‑ever Artistic Director, BCA is building a more connected, artist-centered, and partnership-driven future for the organization and the broader creative community.

The Executive Coordinator to the Chief Executive Officer (CEO) provides high-level administrative, operational, and strategic coordination support to the CEO and serves as a key partner in supporting board operations, institutional initiatives, and cross‑departmental coordination across the organization. This role is responsible for managing executive scheduling and communications while also supporting Board of Directors engagement, vendor and contract coordination, office operations, and special projects aligned with BCA’s evolving institutional priorities and long-term strategic vision.

The Executive Coordinator serves as a central organizational liaison, facilitating communication, coordination, and follow‑through across leadership, staff, board members, artists, partners, vendors, and external stakeholders. The ideal candidate is highly organized, proactive, detail‑oriented, and comfortable managing multiple priorities in a dynamic and collaborative environment.

• Manage the CEO’s calendar, scheduling, travel coordination, and meeting logistics.
• Prepare agendas, briefing materials, presentations, and follow‑up documentation.
• Create internal and external communications on behalf of the CEO.
• Manage prioritizing and coordinating time‑sensitive projects and organizational initiatives.
• Maintain confidentiality and professionalism in all aspects of the role.

• Manage Board of Directors and committee meetings, including scheduling, materials preparation, logistics, and follow‑up.
• Manage board calendars, governance records, and organizational documentation.
• Responsible for tracking board action items, deadlines, and ongoing committee work.
• Manage communication and coordination between board members, leadership, and staff.
• Assist with onboarding materials and engagement for new board members.

• Manage vendor onboarding, contracts, renewals, and related documentation.
• Manage timelines, approvals, deliverables, and organizational agreements.
• Coordinate service agreements, consultants, and institutional partnerships.
• Serve as an internal point of coordination between departments and external vendors.

• Manage the day‑to‑day coordination and functioning of the office environment.
• Responsible for mail, deliveries, supply ordering, and general administrative operations.
• Responsible for welcoming and assisting guests, board members, artists, partners, and visitors.
• Manage meeting logistics, hospitality, and onsite coordination for leadership meetings and organizational gatherings.
• Maintain organized administrative systems, files, and shared operational processes.

• Assist with institutional initiatives, events, and strategic projects led by the CEO.
• Sup…