Records Assistant

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

As we enter the fourth year of the public phase of Soaring Higher: the Campaign for Boston College, we invite you to join our community. Driven by our mission in ways that advance the university for yearsto come, priority areas for this $3B comprehensive campaign include Financial Aid, Academics, and Student Life. Based on a fundamental Jesuit tenet of developing the whole person,University Advancement is large enough to benefit from many campus resources,yet small enough to be agile and creative in supporting all associates.

With anaverage tenure of close to 10 years at Boston College, our 250-personcentralized organizational structure offers a variety of roles acrossfundraising, alumni relations, operations, and communications and engagement.

We invest in the professional growth of every staff member through individual and team-based programs. Likewise, we aim to attract the very best, seekingteam members who are as ambitious and as committed to our team as we are. Wevalue a culture of diversity, equity, inclusion, and belonging while activelypromoting team members who contribute to the success of University Advancement. See below the current opportunity to begin (or return to!)

your Boston College experience! Job Description Reporting to the Associate Director, Data Management, the Records Assistant is responsible for monitoring and maintaining the accuracy, integrity, and qualityof Advancement’s alumni and donor records. Accurate and meaningful data isfoundational to supporting the mission of BC’s University Advancement. Through the identification, diagnosis, and resolution of data integrity issues anderrors, Advancement data will better support engagement and fundraising activities, resulting in stronger results, community tools, and constituentsatisfaction.

Specifically, the Records Assistant assists with:

• Manualdata entry into University Advancement 500,000 record constituentdatabase.
• Importing data files from various sources through Bright Vine data loader user interface.
• Dailyreconciliation of donor demographic data essential to processing gifts to the University.
• Ensuring the integrity of the database through the execution of daily audit reports andregular maintenance of data records.
• Generateweekly and monthly data reports, and store completed work in designatedlocations.
• Processing of all returned mail and contact preference update forms.
• Customer service inquiries via phone, email, and affinity web form correspondence.
• Testingof new and existing database integration systems and features.
• Researchrecords for special lists and report preparation.
• Analyzesource information such as internal and external reports, and correspondencebetween donors and employees; compile and verify the accuracy of data using
  
  Lexis/Nexis, IWave, Alumnifox, Alumnifinder, White Pages, , and NCOAdata research services.
• Technical support for alumni trying to access the online alumnicommunity.

• Performing other related duties as required.

Full-Time Equivalent Hiring Range: $41,300 - $51,600; salary commensurate with relevant experience.

This position requires a high school diploma, a bachelor’s degree is preferred, anda minimum of one year of general office experience, a respect forconfidentiality, attention to detail and accuracy, and general knowledge of accounting principles. A desire to build a career in advancement is a plus. Must be ateam player who is highly motivated and dedicated to the goals of advancinghigher education and have an appreciation for Jesuit Catholic education and thegoals and values of Boston College.

The officeof University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting…