Senior Assistant, Boston Marathon - Jimmy Fund Walk
Listed on 2026-08-02
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration
Senior Assistant, Boston Marathon - Jimmy Fund Walk
Posted on May 12, 2023
ABOUT THE POSITIONSenior Assistant, Boston Marathon – Jimmy Fund Walk
Brookline, MA
Full Time
Embody Dana-Farber’s Core Values:
Impact;
Excellence;
Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.
Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care:
The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.
Primary Duties and Responsibilities:
- Revenue responsibility of $200,000
- Primary contact for a portfolio of teams in the Boston Marathon Jimmy Fund Walk.
o Complete donor visits to participants, Team Captains, and Pacesetters, yielding 30 calls/face-to-face meetings annually.
o Strategize with partner business units to expand high-capacity walker’s opportunities with the organization.
o Outreach to Unassigned Team Captains and first-time Unassigned walkers.
- Coordinate the Walk Team’s weekly update to the division including the year to date (YTD) Revenue.
- Oversee Walk’s Community Fundraising Events (tracking event forms, recording proceeds, etc.)
o Liaise with fiscal department and contacts in oncology department to ensure funds raised are credited and acknowledged appropriately.
o Complete daily, weekly, and monthly processes to ensure funds raised by restricted teams are properly designated.
o Work with the Assistant Director II, Institute Initiatives, on sending alerts notifying departments on a team has restricted funds to them.
- Support Assistant Director II, Institute Initiatives, as needed (including but not limited to)
o Pre-event planning for all employee-specific events.
- Provide administrative support to the Assistant Vice President, Associate Director of Stewardship, and Senior Associate Director II, Marketing, including managing correspondence, mail, expense reports, travel arrangements and appointments. Specifically including (but not limited to):
o Monthly P-card reconciliation for AVP;
Director, Stewardship;
Senior Associate Director II, Marketing; and Assistant Director II, Institute Initiatives.
o Uploads for contacts into internal databases for AVP;
Director, Stewardship;
Senior Associate Director II, Marketing; and Assistant Director II, Institute Initiatives, as well as contact uploads for entire Walk team outreach.
o Stewardship event-related logistics, such as tracking RSVPs and updating EMS/CV, creating nametags, making slideshows, and more. These events include, but are not limited to, Pacesetter Exclusive Events, etc.
o Oversee scheduling Stewardship and Walk Staff meetings and circulating meeting minutes.
o Complete weekly reports/processes for Stewardship team as needed ($1K+ report, Prospect Manager updates, assignment process for prospect research, etc.)
o Oversee annual review of Prospect Manager assignments and update databases as needed.
o Monthly collection and processing of dining pavilion canisters.
o Oversee walker tracking spreadsheet and deadlines to identify stories for marketing materials, emails, social media, etc.
o Track and facilitate ordering of business card spreadsheets for teams that qualify.
- Schedule meetings as required for the Assistant Vice President, assist in the coordination of these meetings making necessary arrangements, and taking meeting minutes if required.
- Provide back-up to the Walk Assistant to respond to calls, and emails from participants, volunteers, donors, and inquiries; suggest appropriate responses and inform supervisor when the situation merits his attention.
- Provide back-up support to Walk Assistant for weekly mail processing and gift processing.
- Provide support for front desk and…
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