Marketing Administration Manager

Job Title

Pay Range: $27.84hr - $32.84hr

• 1+ years of experience in administrative management or related field.
• Strong verbal and written communication skills.
• Ability to communicate effectively with stakeholders.

• Develops, administers and monitors annual operating budgets for the Chief Marketing Officer and Media Relations Director.
• Liaison to the Finance Department and Purchasing Department including managing all invoicing and coding, requisitions & monitoring funding on purchase orders and contracts.
• Develops, prepares annual budget requests in accordance with policies and procedures.
• Monitors expenditures, reconciles data, and identifies budget discrepancies.
• Manages all vendor contracts and billing.
• Prepares operating budget submissions and tracks status of approved items.
• Prepares and submits the 5yr and Annual Budget material.
• Coordinates all Monthly & Quarterly Performance evaluations and presents to Managers and Department heads including Year-in-Review report at close of each fiscal year.
• Coordinates all Monthly Reclasses and Accruals.
• Reviews People Soft Reports to monitor expenditure, reconcile data, and identify discrepancies.
• Runs FARS/People Soft reports to monitor expenditures, reconcile data, and identify discrepancies.
• Generates purchase requisitions for members of the Client&M Department, utilizing in FARS/People Soft ePro.
• Prepares annual fiscal year Business Plan for the Strategic Communications & Marketing Department and Media Relations Department.
• Prepares and coordinates sole source memos, and departmental requests for Requests for Proposals (RFP’s).
• Oversees International Marketing Incentive agreements.
• Assists in general administrative tasks and event support as needed which may include booking travel, setting up meetings, printing materials and maintaining online files and invitation lists.
• Books photographers, caterers and other event support vendors as directed by the Deputy Director of Special Events.
• Provides on-site event support.
• Orders event and art supplies, office and kitchen supplies.
• Acts as liaison to all event vendors, assisting in ordering all branded and production items.
• Serves as Authorized Signatory for SIDA Badge Management including all new badge processing, renewals and temporary visitor passes.
• Coordinates Staff Parking Placards.
• Acts as Office Safety Captain. Maintains staff training and updated emergency procedures.