Coordinator, Finance and Operations

EdVestors advances equitable, meaningful education that prepares every Boston student to activate their power and shape their future. EdVestors is seeking a Coordinator, Finance and Operations to join its Finance and Operations team.

Reporting to the Vice President, Finance and Operations, the Coordinator will play a critical role in the efficient and effective management of EdVestors. The position provides experience in finance and operations, as well as a window into nonprofit management and the education sector, and supports EdVestors’ mission of ensuring Boston's students attain an equitable education.

• Support the financial work of the organization, including reviewing financial reports and supporting the annual budget and audit processes.
• Process outgoing invoices, grants, partner payments, and credit card transactions.
• Support weekly and monthly reconciliation, including Profit & Loss (P&L) detail review and bank statement review and distribution.
• Maintain open communication with our external bookkeeper and ensure that tasks provided to them are carried out accurately and efficiently.
• Prepare financial documents for Governing Board meetings and other parties as needed, under the direction of the VP of Finance and Operations.
• Communicate with vendors, partners, and individuals regarding payment status and processing questions.
• Support cash management efforts and monitor bank account transactions.
• Corporate email inbox monitoring for finance requests and invoice submissions.

• Act as a liaison between staff and EdVestors’ external IT provider to resolve technology issues in a timely manner.
• Communicate with building management regarding maintenance and other office related concerns.
• Manage supply and equipment procurement and maintenance with external vendors.
• Serve as a point of contact for office visitors. Manage incoming phone calls and general email outreach to the organization.

• Coordinate processes for hiring new staff including posting job opportunities and tracking and supporting communication with candidates.
• Support the onboarding of new staff members through activities including: workspace set up, orientation scheduling, maintenance of onboarding binder, and training in office procedures.

• Contribute to EdVestors’ internal equity work.
• Undertake special projects as assigned.

• Bachelor’s degree and/or equivalent experience required.
• 1 - 3 years of office experience, with preference for background in nonprofit organizations..
• Outstanding organizational and project management skills, with a high level of attention to detail.
• Strong track record of taking initiative, managing multiple priorities, and meeting deadlines.
• Excellent written and verbal communication skills with the ability to give and receive feedback.
• Strong computer skills with proficiency with the Microsoft Office Suite, especially Excel,
• Word and Outlook. Medium to advanced Excel and Google Sheets skills preferred.
• Experience with Salesforce a plus
• Commitment to maintaining confidentiality.
• Ability to work both independently and collaboratively as part of an entrepreneurial, mission-driven team, with a positive attitude and sense of humor.
• Partner-oriented approach with both internal colleagues and external stakeholders.
• Passion for education and an interest in EdVestors’ work.
• Physical requirements:
  
  carrying and lifting 15-25lbs; ability to assist in room setup, which may include moving tables or chairs; and carrying/opening boxes and organizing physical program materials.

The expected starting salary range for this position is $55,000 to $60,000 per year.

• medical and dental insurance
• life insurance and disability benefits
• 401k plan contribution and match
• pr…