Office Administrator

Key Responsibilities

• Office Operations & Maintenance: Support day-to-day office operations to ensure the workplace is clean, well-organized, welcoming, and fully functional.
• Vendor & Facility Support: Act as a local point of contact for daily vendor visits, property management, and maintenance requests; report and track facility issues.
• Supplies & Inventory: Monitor and manage inventory for office supplies, snacks, beverages, and mail; place orders and restock in a timely manner.
• HR & Onboarding Assistance: Support HR with local employee onboarding logistics, including preparing work spaces, issuing access badges, and distributing equipment.
• Events & Culture: Help plan and execute local office team-building activities, cultural events, holiday celebrations, and team lunches.
• Executive & Travel Support: Coordinate meeting room bookings, arrange travel and lodging, and assist with expense reports for local team members and visiting executives as needed.
• General Administrative Support: Handle incoming/outgoing mail and packages, assist with basic local invoicing and receipt collection, and maintain clean digital and physical records.

• Associate’s or Bachelor’s degree in Business Administration, Hospitality, or a related field (or equivalent practical experience).
• 2+ years of experience in administrative support, reception, customer service, or workplace operations (startup or fast-paced corporate experience is a plus).
• Fluency in both English and Mandarin is required.
• Excellent organizational and time-management skills with strong attention to detail.
• Friendly, professional, and service-oriented interpersonal skills.
• Proficiency with modern workplace productivity tools, including Google Workspace (Gmail, Calendar, Docs, Sheets) and Microsoft Office.
• Resourceful, proactive, and able to work independently with minimal supervision.
• Adaptable and capable of handling confidential corporate information with absolute discretion.

• Health, dental, and vision insurance
• 401(k) plan with employer match
• Life and disability insurance
• Generous paid time off, including vacation, sick leave, and company holidays