Executive Assistant

Executive Assistant

Wellington Management is seeking an Executive Assistant to provide dedicated support to investors within the firms Research Department. This role serves as a trusted administrative partner, working closely with investment professionals to navigate complex schedules, coordinate competing priorities, and ensure seamless execution across a wide range of business activities.

The Executive Assistant will play a critical role in supporting a fast-paced, highly dynamic environment, with significant responsibility for managing complex calendars, coordinating domestic and international travel, and orchestrating time-sensitive meetings and logistics. Success in this role requires the ability to anticipate needs, adapt quickly to changing priorities, and deliver thoughtful solutions with accuracy, discretion, and sound judgment.

We are seeking a highly organized, resourceful professional who thrives in a collaborative environment and takes pride in providing exceptional support. The ideal candidate combines strong attention to detail with a proactive mindset, exceptional follow-through, and a commitment to delivering a best-in-class experience for stakeholders. While prior experience in financial services is not required, an interest in investment management will be viewed favorably.

This position is particularly well suited for someone who excels at managing complexity, remains composed under pressure, and brings a sense of urgency, ownership, and professionalism to every aspect of their work. The role requires exceptional judgment in balancing shifting priorities, coordinating intricate travel arrangements, and ensuring critical meetings and commitments are executed flawlessly across a global research organization.

Primary Responsibilities

• Provide proactive, high-quality administrative support to investment professionals, anticipating needs and helping manage competing priorities in a fast-paced environment.
• Manage complex and highly active calendars, balancing shifting schedules, competing demands, and time-sensitive internal and external meeting requests with sound judgment and attention to detail.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, and last-minute changes as needed.
• Lead the planning and execution of meeting logistics, ensuring participants, materials, technology, and details are aligned for a seamless experience.
• Prepare, process, and reconcile expense reports and other administrative documentation accurately and in accordance with firm policies.
• Build strong working relationships with internal and external stakeholders, serving as a responsive, professional, and trusted point of contact.
• Exercise discretion and judgment when handling confidential information, sensitive matters, and requests requiring thoughtful prioritization.
• Provide cross-coverage and backup support to other Executive Assistants as needed, contributing to a collaborative administrative team.
• Support ad-hoc projects and initiatives, demonstrating curiosity, a willingness to learn, and a proactive approach to taking on new responsibilities.

Qualifications

• Minimum of 3 years' experience within an administrative role in a professional services organization
• Experience in the investment management industry will be viewed favorably
• Exposure to global contexts, whether professionally and/or personally, will be viewed favorably
• Advanced proficiency in MS Office with an ability and desire to learn new technology to drive efficiencies
• Demonstrated strong detail orientation, diligence and overall high work quality
• Excellent organizational, multi-tasking and prioritization abilities
• Proactive problem-solving skills and an anticipatory mindset
• High level of reliability, professionalism and discretion
• Ability to work under deadlines and to accommodate last-minute changes
• Positive, can-do attitude;
  Flexibility;
  Sense of humor

Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMWTa

At Wellington Management, our approach to compensation is designed to help us attract,…