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Administrative Assistant
Job in
Boston, Suffolk County, Massachusetts, 02108, USA
Listed on 2026-08-05
Listing for:
Axelon Services Corporation
Full Time
position Listed on 2026-08-05
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Executive Admin/ Personal Assistant
Job Description & How to Apply Below
Duration: 10 Months Responsibilities:
- Effectively manage the Chief Data Officer (CDO) and the Assistant Secretary for Strategy and Planning's calendar and all communications related to meetings.
- Resolve scheduling conflicts as they arise, prioritizing issues to ensure an effective time management approach.
- Maintain conference room calendars.
- Assist management staff and Senior Executive Assistant to the Secretary as needed.
- Communicate agendas and respond to calendar changes as needed.
- Manage written and verbal correspondence while exercising a high degree of discretion and confidentiality.
- Assist with preparation of presentation materials, agendas, and send follow-up communications.
- Format and edit executive-level documentation using Microsoft Word, PowerPoint, and Excel.
- Provide front desk coverage for the Executive Office as needed.
- Minimum 2 years’ experience supporting C-Level management.
- Strong organizational skills with excellent attention to detail.
- Excellent calendar management skills, including the coordination of complex executive meetings.
- Excellent interpersonal skills and the ability to build relationships with internal staff and external customers.
- Expert-level written and verbal communication skills.
- Demonstrated proactive approach to problem-solving with strong decision-making capability.
- Highly resourceful team player, with the ability to be extremely effective independently.
- Proven ability to adhere to and meet deadlines.
- Proven ability to handle confidential information with discretion.
- Strong proficiency in Microsoft Office 365, PowerPoint, Word, Excel, and SharePoint.
- Demonstrated ability to take initiative and exercise sound judgment.
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