Office Administrator Job in Boston, MA

Office Administrator

We are looking for an organized and service-oriented Office Administrator to support daily workplace operations. This position plays an important role in creating an efficient, welcoming, and well-managed office environment while assisting with employee-facing administrative and HR-related activities. The ideal candidate is comfortable balancing multiple priorities, coordinating logistics, and keeping office processes running smoothly in a fast-paced setting.

Responsibilities:

• Oversee everyday office activities to maintain an orderly, functional, and detail-focused workplace environment.
• Coordinate with building contacts, service providers, and vendors to address facility needs and ensure office services are delivered effectively.
• Monitor inventory levels, order workplace supplies, and keep shared spaces stocked and organized for employee use.
• Assist with onboarding logistics by preparing materials, coordinating schedules, and supporting a positive onboarding experience.
• Plan and organize internal meetings, team gatherings, and office events, including scheduling, room setup, and related arrangements.
• Manage travel coordination and meeting logistics, ensuring reservations, calendars, and supporting details are handled accurately.
• Process incoming and outgoing mail, maintain administrative records, and support invoice tracking and documentation tasks.
• Provide general administrative assistance across the office, responding to day-to-day requests with care and attention to detail.