Business Services Specialist University Libraries

Business Services Specialist University Libraries

The Boston University Libraries seek a Business Services Specialist to support the library's financial and administrative operations by assisting with the management of vendor payments, payroll processing, expense reporting, and supporting student employment systems. This role ensures accuracy and compliance across financial transactions and maintains up-to-date records, ensuring adherence to established processes and policies. The Business Services Specialist collaborates with internal and external stakeholders to resolve issues, support workflows, and facilitate accurate budget management.

The Business Services Coordinator will:

• Process orders and vendor payments for BU Libraries, ensuring invoices have proper approvals, are accurate, and include necessary documentation.
• Remit payments both within and outside the University's ordering system, maintaining accurate records in BU's SAP accounting system, SAC. Collaborate with colleagues in the Business Services Unit, vendors, BU Payment Services, and Library staff to resolve payment issues.
• Keep financial data accurate, current, and aligned with the Libraries' accounting practices, reconciling posted and pending transactions.
• Support the timesheet process in SAP for hourly staff and student employees, ensuring submissions are accurate, properly coded, and approved on time.
• Reviews timesheets for compliance with University policies and collective bargaining agreements, and processes corrections as needed.
• Collaborates with the Director of Finance, Business Services Coordinator and other stakeholders to resolve any issues.
• Provides support to managers and supervisors for payroll procedures, roles, and responsibilities.
• Reviews Concur expense reports to ensure accuracy, proper coding, and compliance with University and local policies and practices.
• Supports staff with expense submissions and collaborates with the Director of Finance and Business Services Specialists to create reports and track spending trends and encumbrances.
• Flag anomalies and escalates issues as needed.
• Assists in supporting library staff in using BU's JobX student employment system by providing training, guidance, and resources.
• Backs up Business Services Coordinator as liaison to the Student Employment Office and shares updates with Libraries student employee supervisors. Support local workflows, maintain process guides, and contribute to a knowledge base tailored to Libraries' practices.
• Assists with student employment spend tracking, identify discrepancies, and ensure accurate payroll accounting and timely resolution of funding adjustments.

Required Skills:

• Bachelor's degree.
• Three to five years of relevant professional experience.
• Excellent oral, written, and interpersonal communication skills.

For consideration, please submit a cover letter, CV, and list of professional references. The position will remain open until filled.