Program Manager, Arts & Creativity

The Boston Foundation believes that one of the great strengths of the Greater Boston community is the rich diversity of its residents in race, religion, national origin, ethnicity, sex, sexual orientation, gender identity, genetic information, age and physical abilities. The Foundation seeks to enhance and support that diversity, not only by its grant making, but also by adopting and implementing employment policies and practices designed to recognize and respond to such diversity.

The Boston Foundation is an Equal Opportunity Employer. We encourage applications from people with diverse backgrounds and experience.

Title: Program Manager, Arts & Creativity

Department: Programs

Reports To: Director, Arts & Creativity

FLSA Classification: Exempt

FTE: 1

Supervises: None

Hybrid Schedule (subject to change): In office 2 days a week, Tuesday, and Thursday. Remote Monday, Wednesdays and Friday. This schedule may change based on department’s needs and meetings.

Position Budgeted: $75,000.00 to $90,000.00

The Program Manager provides operational, administrative, and project coordination support for the Foundation’s Arts & Creativity focus area within the broader Community Wealth strategy. Working closely with the Director of Arts & Creativity, this role manages key administrative processes, supports grantmaking operations, maintains data and workflow systems, and coordinates communication with internal teams, external partners, and community stakeholders to ensure the effective execution of programs and initiatives.

Working collaboratively across Foundation departments and with community partners, the Program Manager supports the Foundation’s vision of community wealth by helping advance equitable grantmaking practices and operational excellence in service of BIPOC communities and long-term community sustainability. This position also supports the Foundation’s broader Community Wealth vision: that BIPOC residents own and control the critical assets that contribute to community enrichment, stability, and long-term sustainability.

• Manage the administrative life cycle of grants, including application intake, eligibility verification, data entry, compliance documentation, award processing, and closeout;
• Maintain accurate and timely records in the Foundation’s grants management systems (e.g., Salesforce and Smart Simple), ensuring data integrity and consistent workflow tracking;
• Coordinate with Grants Management to ensure all required documentation meets IRS and Foundation compliance standards;
• Prepare grant materials, summaries, and internal documentation for review cycles, leadership briefings, and board meetings;
• Monitor reporting deadlines and support communication with grantees regarding required submissions and compliance expectations;
• Ensure all grant files meet internal compliance standards, including due diligence documentation, financial reviews, and legal requirements;
• Maintain organized digital and physical filing systems for contracts, grant records, and program documentation; and
• Assist with the preparation of reports, memos, and internal communications related to grantmaking operations.

• Track program budgets, expenditures, and forecasts in collaboration with the Director and Finance team; and
• Process contracts, vendor agreements, invoices with accuracy and timeliness, ensuring alignment with internal approval workflows.

• Manage calendars, meetings, and scheduling for the Director of Arts and Creativity. This includes managing and scheduling internal meetings, grantee convenings, cross-departmental sessions, and other meetings and events as needed;
• Respond to internal and external email and phone inquiries in a timely manner;
• Prepare workplans for Arts & Creativity team and provide logistical support for events, site visits, convenings, and public programs, including room setup, registration, materials preparation, and day-of coordination; and
• Prepare meeting agendas, take minutes, and distribute follow-up materials.