Office Support Coordinator

Arcadia Office Coordinator

Arcadia is dedicated to happier, healthier days for all. We believe that there is a better healthcare world – one powered by data. Our platform transforms complex, diverse data into a unified foundation for health, helping organizations deliver better care, boost revenue, and lower costs.

We're a team of fiercely driven individuals committed to making healthcare more sustainable—and we're looking for passionate people to help us get there.

This role provides day-to-day operational support for a physical office location, ensuring a welcoming, well-stocked, and efficiently run workplace. Serves as the first point of contact for visitors and candidates and manages core office systems including supplies, food, meeting rooms and shared equipment.

Front Desk & Visitor Experience

• Greet customers, guests, and candidates at the front desk; provide a professional and welcoming first impression
• Register day badges for guests and manage visitor check-in processes via the office portal
• Notify internal employees upon guest arrival

Conference Room & Scheduling Administration

• Serve as portal administrator for office scheduling systems
• Book and manage conference room reservations; resolve scheduling conflicts
• Pick-up mail and process packages

Facilities & Kitchen Upkeep

• Restock office supplies and kitchen food/beverage items on a routine schedule
• Refresh kitchen throughout the day; run and empty the dishwasher
• Maintain the coffee machine; troubleshoot basic issues and initiate vendor service calls when needed

Catering & Vendor Coordination

• Coordinate lunch orders from the on-site vendor as needed, including collecting preferences and communicating headcounts
• Serve as point of contact for food and facilities vendors for routine issues

Equipment Support

• Assist with refreshing desk equipment (monitors, keyboards, peripherals) for new hires or workspace changes
• Flag equipment issues to IT or the appropriate internal team

Working Conditions

• Physical presence required during scheduled hours
• Involves standing, light lifting (supply restocking), and movement throughout the office
• Regular interaction with employees, visitors, and external vendors

What You'll Bring

Required:

• Strong interpersonal skills; comfortable in a customer-facing role
• High attention to detail and ability to manage multiple recurring tasks
• Dependable, proactive, and comfortable working independently
• Basic proficiency with scheduling or portal systems (e.g., Google Calendar, Microsoft Outlook, Tactic, Cove Building Portal)

Preferred:

• Prior experience in office coordination, facilities support, or reception
• Experience with vendor communication or ordering processes

What You'll Get

• Be a part of a mission-driven company that is transforming the healthcare industry by changing the way patients receive care
• Employee-driven programs and initiatives for personal and professional development
• Become a member of the talented, energized, diverse, and purpose-driven Arcadian Community

$25 - $30 an hour