Executive Assistant, Global Oncology Medical Affairs

Executive Assistant, Lead Support for Global Oncology Medical

The Executive Assistant, Lead Support for Global Oncology Medical provides high-level administrative and strategic support to senior executives, ensuring the efficient operation of the executive office through complex calendar management, correspondence preparation, report development, and communication coordination. This role requires advanced expertise, independent judgment, and proactive problem-solving to manage sensitive and multifaceted assignments, anticipate business needs, and drive task completion across stakeholders.

The position involves developing materials and processes, maintaining effective internal and external communications, supporting executive priorities with minimal supervision, and occasionally mentoring less experienced team members. Success in the role depends on strong organizational skills, initiative, collaboration, and the ability to navigate complex systems and responsibilities while supporting high-level leadership objectives.

Manage executive schedules, ensuring efficient use of time and resources

Communicate effectively with internal and external stakeholders, representing the executive office professionally

Prepare and format documents, demonstrating advanced proficiency in business software

Uphold the highest standards of confidentiality, safeguarding sensitive information

Serve as an effective intermediary, facilitating clear communication between the executive and others

Provide guidance and support to junior administrative staff, enhancing team capabilities

Analyze and address administrative challenges, applying creative problem-solving skills

Complete business processes such as expense reports, distribution lists, onboarding new hires, office supplies related procurement in effective and timely manner

Support leadership and team meetings as needed including organization, catering, meeting agenda

High school diploma/GED required. Associate degree or bachelor's degree preferred.

5+ years of relevant work experience, or equivalent combination of training and experience. Industry experience preferred.

Manages executive schedules with precision, ensuring efficient use of time and resources

Communicates effectively with internal and external stakeholders, representing the executive office professionally

Prepares and formats documents, demonstrating advanced proficiency in business software

Upholds the highest standards of confidentiality, safeguarding sensitive information

Serves as an effective intermediary, facilitating clear communication between the executive and others

Provides guidance and support to junior administrative staff, enhancing team capabilities

Analyzes and addresses administrative challenges, applying creative problem-solving skills

Boston, MA

U.S. Hourly Wage Range: $37.55 - $58.97

U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.