Executive Assistant

The Panther Group is seeking a highly organized and proactive Executive Assistant to support the Vice President of Advancement Resources at a prestigious university in Boston, MA. This is an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced, collaborative environment while supporting executive leadership, coordinating projects, managing events, and assisting with data reporting and analysis. If you're detail-oriented, thrive on organization, and enjoy juggling multiple priorities, we'd love to hear from you!

• Provide high-level administrative support to the Vice President of Advancement Resources.
• Manage a complex executive calendar, schedule meetings, and coordinate logistics.
• Prepare meeting materials, presentations, reports, correspondence, and other executive documents.
• Conduct research and assist with special projects from conception through completion.
• Track departmental budgets, process invoices, reconcile expenses, and provide budget updates.
• Coordinate with internal teams to ensure invoices and payments are processed accurately and on time.
• Compile, organize, analyze, and summarize data for leadership reporting.
• Generate reports, dashboards, and data extracts using reporting tools and databases.
• Assist with planning and coordination of engagement initiatives, events, and special projects.
• Support invitation management, event follow-up, and communications for university engagement programs.
• Assist with social media coordination alongside communications and project management teams.
• Maintain accurate records and documentation while supporting multiple ongoing initiatives.
• Build positive working relationships with university leadership, alumni, and cross-functional departments.
• Learn and utilize new technology platforms and reporting tools as needed.

• Bachelor's degree required.
• 3-5 years of executive assistant, administrative, or office support experience.
• Experience supporting senior leadership or executives.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills, particularly Excel.
• Strong analytical skills with the ability to organize and interpret data.
• Ability to prioritize multiple projects in a fast-paced environment.
• Professional demeanor with exceptional attention to detail.
• Self-starter who works well independently and collaboratively.
• Preferred:
  Experience with Salesforce or other CRM systems.
• Experience with reporting tools such as Tableau or Cognos.
• Budget tracking, expense reporting, and invoice processing experience.
• Experience coordinating meetings, events, or engagement initiatives.
• Higher education or nonprofit experience is a plus.

Pay is up to $31 per hour DOE