Executive Assistant to the COO
Listed on 2026-08-08
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
The Executive Assistant to the COO assists with the everyday demands of the Chief Operating Officer, which may include involvement in finance and accounting, legal, commercial insurance, training and development, compliance, information technology, and human resources. The Executive Assistant to the COO carries the COO's work forward and keeps it progressing, meeting demands as they arise.
Essential JobDuties Include:
- Run the COO's day by owning the calendar, triaging the inbox, protecting focus time, and making sure the COO walks into every meeting prepared.
- Complete tasks the COO would otherwise handle personally across various functional areas - drafting, coordinating, chasing vendors, tracking deadlines, assembling reports.
- Chase down decisions, unblock people who are stalled waiting on feedback, and push tasks across the finish line so the Company does not grind to a halt behind the COO.
- Maintain one running view of what the COO owes others and what others owe the COO. Follow up with the COO on their own commitments and on behalf of the COO, keep the CEO's action items visible with well-timed, diplomatic reminders.
- Carry the COO and CEO's feedback forward to others, working towards making those decisions.
- Interact with individuals from sister companies across various time zones, cultures, and entity lines.
- Act as the in-office anchor to keep the office running smoothly.
Bison Rail Systems is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, or any other legally recognized protected basis under federal, state, or local law. The information collected by this application is solely to determine suitability for employment, verify identity, and maintain employment statistics on applicants.
Bison Rail Systems is subject to state specific workers' compensation laws.
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