Executive Legal Assistant

A top national law is seeking an Executive Assistant for their Boston office to support partners across multiple practices. The Firm’s Executive Assistant (EA) provides high-impact, proactive support to partners and other senior leaders. This role is equal parts strategic and tactical: anticipating needs, protecting time, driving follow-through, and keeping priorities moving across client work, practice operations, and business development. The EA is a trusted partner who exercises excellent judgment, handles sensitive information with discretion, and enables leaders to focus on serving clients and growing their practices.

This position is on-site full time in their Boston office. The work schedule for the position will be 40 hours per week (non-exempt),
Monday - Frida
y, from 8:30 am - 5:30 pm

.

Job Descripti

on:

KEY ADMINISTRATIVE RESPONSIBILIT

• IESOwn complex, high-volume calendaring: prioritize requests, resolve conflicts, and align time to business priorities (client meetings, internal leadership, speaking engagements, event
• s).Keep leaders prepared and informed—daily/weekly prep, meeting materials, deadlines, and timely reminders with clear next ste
• ps.
  
  Serve as a thoughtful gatekeeper: triage calls, emails, and in-person requests; use sound judgment to protect focus time and maintain responsivene
• ss.
  
  Draft, edit, and format polished correspondence and documents—often confidential—tailored to leader preferences and firm standar
• ds.
  
  Manage documents and records: scan, e-file, organize, and maintain accurate electronic (and occasional paper) files in line with confidentiality and security polici
• es.
  
  Coordinate business travel end-to-end: itineraries, agendas, preferences and loyalty programs, and cost compliance with firm/client guidelin
• es.
  
  Drive execution on projects and special assignments: clarify objectives, manage stakeholders, track progress, and deliver on deadlines with minimal supervisi
• on.
  
  Continuously improve how work gets done—introduce smarter workflows, tools, and templates; share best practices to strengthen team efficien
• cy.
  
  Provide flexible back-up support across the team and represent the Firm and leadership with professionalism at all tim
• es.
  
  Perform other related duties and special projects, as assign

ed.
CLIENT BILLING/FINANCE COLLABORA

• TIONReview and revise monthly bills for accuracy, consistency, and client-specific requirements (rates, caps, formats, and engagement terms); support timely finalizat
• ion.
  
  Prepare and respond to client requests for month-end estimates, as nee
• ded.
  
  Partner with billing/finance to monitor A/R and collections, flag risks, and help resolve iss
• ues.
  
  For certain leaders, independently execute billing tasks in Aderant, as authori
• zed.
  
  Track and coordinate select financial transactions (e.g., deal wires and occasional handling of client investment checks) in alignment with firm contr

ols.
BUSINESS DEVELOPMENT & CLIENT RELATION

• SHIPSSupport business development by keeping key contacts organized and outreach on track; update CRM and ensure follow-ups ha
• ppen.
  
  Coordinate pitch and proposal preparation with Marketing/Finance (background research, materials, budgets, conflicts checks, and meeting logist
• ics).Maintain leader bios and client-facing profiles; monitor relevant alerts/news and help leaders stay connected to priority clients and prosp
• ects.
  
  Provide support for professional social media presence (primarily Linked In), as requested, including drafting posts/messages and coordinating engage
• ment.
  
  Plan and execute small client events and client gifting with cultural awareness and attention to de

tail.
Desired Skills & Qualific

• tions:
  
  Executive presence and discretion with highly sensitive/confidentialma
• tters.
  
  Strong prioritization and calendar strategy in a fast-paced, high-volume enviro
• nment.
  
  Proactive problem-solver with excellent judgment and a bias for a
• ction.
  
  Clear, polished written and verbal communication across all l
• evels.
  
  Organized, detail-oriented, and dependable; consistently meets dead
• lines.
  
  Comfortable owning projects end-to-end and influencing without auth
• ority.
  
  Continuous improvement mindset; adapts quickly to changing priorities and new
• tools.
  
  High integrity, accountability, and team-first app
• roach.

Reporting to the Office Administrator, the ideal candidate will have 5+ years of experience supporting executive-level leaders (e.g., Partner, Csuite, VP/SVP), preferably in a professional services or legal environment. Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Copilot), and document tools (e.g., Adobe Acrobat) required. Experience with CRM platforms (e.g., Salesforce) and social platforms used for professional networking preferred. Bachelor's degree or equivalent experience strongly pre

ferred.