Assistant Director of Academic Operations

Location: Boston, MA | Boston, MA

Position Type: Full time | Full time

The Assistant Director of Academic Operations provides comprehensive administrative and operational leadership for doctoral program administration within the College of Arts &Sciences, with primary responsibility for admissions,accreditation, student records, and program coordination. The role collaborates closely with faculty and academic leadership tosupport clinical training processes, student progression, and community engagement.

In addition, the Assistant Director supports faculty governance operations, including committee coordination and documentation, and ensures alignment of key academic materials such as the faculty manual and academic catalog with approved governance actions. The position also oversees college-level web content management,contributes to event planning and student engagement initiatives,and manages select administrative functions, including faculty funding processes and internal communications. This role requires strong organizational, communication, and project management skills, as well as the ability to manage complex, cyclical academic processes.

• Collaborate closely with the Director of Clinical Training(DCT), Assistant Director of Clinical Training (ADCT), Clinical Training Coordinator (CTC), and Administrative Services Manager(ASM) to support the administration of the doctoral program.
• Manage and execute the full admissions cycle in partnership with the Office of Graduate Admissions, including application review logistics, faculty assignment, Slate processing, interview weekend coordination, and oversight of waitlist and offer processes.
• Support APA accreditation processes, including preparation ofannual reports and self-studies, coordination of site visit logistics, and maintenance of accurate records and web content.
• Maintain and manage student records, program data, and tracking systems to ensure accuracy and compliance.
• Coordinate orientation and onboarding for incoming doctoral cohorts.
• Develop and manage communication systems for current students,faculty, and alumni to foster engagement and streamline information sharing.
• Support doctoral program operations, including research milestones (e.g., proposals, dissertations), clinical training placements (practica and internships), annual student evaluations,and program communications (shared inbox management).

• Provide administrative support for faculty governance bodies,including scheduling, room reservations, agenda development, and preparation of meeting materials.
• Serve as recorder for standing committees, including the Graduate Curriculum Committee and Educational Policy Committee;prepare agendas and publish meeting minutes.
• Provide support as needed for additional committees, including the Undergraduate Academic Shared Committee and Undergraduate Curriculum Committee.
• Support CAS Faculty Assembly operations, including agenda preparation and documentation of proceedings.

• Serve as primary point of contact for College of Arts &Sciences (CAS) web content; ensure accuracy and make updates withinthe CMS.
• Support the annual revision of the CAS academic catalog,including direct CMS updates.
• Coordinate the editing and publication of the CAS Faculty Manual, ensuring alignment with actions and policies approved through faculty governance processes.
• Assist in maintaining internal platforms, including CAS Faculty Teams sites and Canvas work spaces.
• Coordinate with academic departments and the Office of Marketing & Communications to update and align marketing materials with official academic content.

• Support planning and execution of CAS events as needed,including commencement, faculty recognition events, and faculty retreats.
• Assist with onboarding, orientation planning, and student engagement initiatives.
• Support admissions and recruitment events through year-round planning, logistics coordination, and cross-campus collaboration.

• Administer faculty funding processes, including coordinating application cycles, tracking submissions, and supporting…