Administrative Assistant

Job Title

Pay Range $29.38hr - $34.38hr

• High-school diploma or equivalent is required.
• Minimum of 2+ years of experience supporting high-level executives.

• Answer phone calls to assist with licensing inquiries.
• Monitor and organize multiple e-mail inboxes as well as incoming faxes.
• Create and maintain electronic and physical filing systems, including data entry and spreadsheet updates.
• Coordinate all incoming and outgoing Licensing mail, packages, and deliveries, including Fed Ex and UPS packages.
• Schedule meetings, compile and distribute meeting materials on behalf of the Licensing Manager or Division Chief.
• Draft and distribute correspondence, meeting coordination and filing/copying/scanning licensing forms or materials.
• Assist with travel arrangements for property visits, meetings, and conferences; reserve state vehicle; prepare documentation and expense reports as necessary.
• Coordinate purchases and procurements with the finance team.
• Assist the Licensing Intake Officer in maintaining the archive filing system for all paper applications.
• Perform additional duties as assigned by the Licensing Manager or Division Chief.

• Detail-oriented with excellent organizational and time management skills; able to complete time-sensitive tasks and projects with little or no guidance.
• Strong verbal and written communication skills.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Pro, as well as a willingness to learn and use other software.
• Exercises professionalism in dealing with diverse groups of people.
• Able to maintain confidentiality and handle sensitive information.
• Able to work independently as well as part of a team.