Insurance Administrator, Administrative​/Clerical

ABOUT

The Construction Company provides preconstruction, construction management, virtual design & construction, MEP services, design-build, and self-performance services, specializing in occupied space renovation and building conversion projects. Wise works with science & technology, healthcare, and institutional clients throughout the Greater Boston area. The success of the firm has been bolstered by the local knowledge and relationships it has earned through more than four decades of service to its clients.

Collaborative, enterprising, and fun—these attributes are deeply rooted in the DNA. We’re successful because we truly enjoy what we do and the people we work with. Driving results comes naturally to us, and we’re ready to have the right candidate join our team who will thrive in this cultural setting.

The Insurance Administrator serves a dual role supporting both the company's insurance and risk management programs and project administration functions. This position is responsible for administering bonds, certificates of insurance, subcontractor compliance programs, SDI and wrap-up insurance programs, claims coordination, audit support, and insurance record management. Additionally, the role provides project administrative support through the preparation and management of subcontracts, change orders, contract documentation, and other project-related administrative functions.

The Insurance Administrator collaborates with project teams, subcontractors, insurance brokers, attorneys, and internal departments to ensure compliance, mitigate risk, and maintain efficient project operations.

• Assist in preparing and distributing project status reports, meeting minutes, and related documentation.
• Support project documentation processes, including contracts, permits, and compliance records.
• Follow up with subcontractors to ensure timely submission of project paperwork.

• Facilitate bond requests for project teams.
• Coordinate bond processing with project managers, insurance brokers, and surety providers.
• Obtain bond invoices and submit them to Accounts Payable for proper project cost allocation.
• Maintain records of all bond requests, approvals, and associated documentation.

• Oversee Certificate of Insurance (COI) management, ensuring compliance with contractual and legal requirements.
• Develop streamlined processes for subcontractor pre-qualification and compliance, ensuring integration with tools like Compass for Subcontractor Default Insurance enlistment.
• Establish automated alerts for COI renewals and missing documents to maintain compliance.
• Manage COI renewals for Wise Construction, Eastern Site Supply, and Merrit Construction Services.
• Coordinate with Acrisure to identify which owner COIs, tracked by client name rather than project number, require renewal, and maintain accurate company-wise COI records.
• Administer subcontractor general prequalification process, reviewing submissions for completeness and compliance with company standards.
• Administer the SDI prequalification process through Compass for subcontractor enrollment eligibility.
• Prepare and track Workers Compensation Affidavits as required by project and jurisdiction.

21 East Street, Winchester, MA 01890 | 900 Elm Street, Manchester, NH 03101 |  

• Manage SDI enrollment and prepare quarterly reporting to NHG and Optio.
• Support administration of the General Liability Wrap-Up (OCIP) program, including enrollment tracking and compliance documentation.

• Coordinate claims and lawsuit correspondence with Wise’s attorneys, insurance carriers, and brokers.
• Maintain organized records of case status and required documentation.
• Track claim status and assist with information requests as needed.

• Support insurance-related audits by gathering, organizing, and providing requested documentation.
• Ensure records are complete, accurate, and readily accessible for review.

• Maintain organized electronic files for insurance, bonds, prequalification, compliance, and claims documentation.
• File all relevant documents…