Assistant Director, Leadership Administration

Site:
The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Mass General Brigham Development Office represents a team of 450+ vibrant, collaborative, skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that advances caring and curing for patients in Boston and around the world. Philanthropy enables Mass General Brigham to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders and expand and improve our world-class facilities.

Join us in our mission to transform the future of medicine. The Mass General Brigham Development Office offers excellent benefits, competitive salaries and a hybrid flexible work schedule.

To Apply:

Applications must include a current resume and a cover letter detailing applicable experience and accomplishments.

The Assistant Director, Leadership Administration provides high-level administrative and operational support to senior development leadership. This role serves as a trusted partner, enabling leaders to effectively manage priorities related to strategy, donor engagement, and organizational initiatives.

The Assistant Director is responsible for managing complex calendars, coordinating meetings and travel, preparing high-level materials and correspondence, and serving as a key liaison for internal and external stakeholders, including senior leaders, board members, and donors. This role requires strong judgment, exceptional discretion, and the ability to manage complex and sensitive work with minimal supervision.

The position supports leadership operations, assists volunteer and prospect management, and ensures the efficiency and organization of the leadership team. This role is expected to anticipate needs, manage complexity, and support leadership in a fast-paced, high-impact environment.

Essential Functions:

Executive Support & Strategic Calendar Management

* Proactively manage highly complex calendars for senior leader(s), balancing competing priorities, anticipating needs, and coordinating with internal and external stakeholders, including senior system leaders and donor offices.

Meeting, Briefing & Materials Coordination

* Prepare and coordinate agendas, briefings, presentations, and background materials for meetings and engagements. Capture key takeaways and track follow-up actions to support timely execution.

Travel & Expense Management

* Coordinate domestic and international travel arrangements, including detailed itineraries, logistics, and accommodations. Manage expense reporting and reimbursements in alignment with organizational policies.

Communication, Database & Reporting Support

* Draft, edit, and proofread high-level correspondence on behalf of leadership, including donor communications.

* Support leadership in donor and prospect activity by coordinating meetings, preparing briefings, and maintaining accurate records in the donor database.

* Generate reports and assist with tracking key development activities and metrics.

Leadership Coordination & Stakeholder Engagement

* Serve as a key liaison between leadership and internal/external stakeholders, often interpreting and communicating executive intent with professionalism and diplomacy. Support cross-functional coordination and leadership initiatives.

* Provide excellent customer service and relationship management for key volunteer leaders and their executive teams. Serve as internal point person for development office requests.

Operational & Project Support

* Support leadership priorities and special projects by coordinating logistics, managing timelines, and assisting with research, data gathering, synthesis of information and presentation development to inform decision-making or to support speaking roles.

Office & Administrative Oversight

* Oversee day-to-day administrative functions, including managing incoming communications, prioritizing requests, coordinating visitors, and supporting meetings and events.

Confidential & Sensitive Work

* Handle highly confidential donor, patient, and institutional information with the utmost discretion, sound judgment, and professionalism.

Qualifications

Bachelor's degree required and 3-5 years of related experience. In addition, the ideal candidate will possess the following skills, abilities and competencies:

* Exceptional verbal and written communication skills, with the ability to draft and edit high-level professional correspondence

* Advanced organizational, time…