Executive Assistant

Executive Partnership & Calendar Management

• Partner closely with the CEO, CFO, and leadership team to keep them organized, prepared, and focused on top priorities.
• Own complex calendar management, balancing competing priorities, coordinating travel, and protecting executive focus time.
• Track action items, executive commitments, and follow-through to ensure nothing falls through the cracks.
• Maintain a flexible mindset, providing occasional off-hours messaging or urgent support when critical business needs arise.

• Coordinate Board of Directors and Committee meetings, including scheduling, logistics, and material preparation.
• Serve as a warm, responsive liaison for Board members, investors, and executive stakeholders.
• Support executive strategy sessions, offsites, and key leadership events.
• Handle highly confidential company, financial, and strategic information with total discretion.

• Handle light, local office management duties for our Boston headquarters with other EAs to keep the local workspace welcoming and running smoothly.
• Leverage AI productivity tools (e.g., ChatGPT, Claude, Gemini) alongside Google Workspace and Microsoft Office to streamline workflows and automate routine tasks.
• Collaborate closely with other administrative team members across the company to build a positive, supportive team environment.

• Prior experience supporting CEOs, CFOs, and managing Board of Directors logistics, ideally within a SaaS or high-growth technology company.
• Genuinely excited about executive support work, bringing a proactive, solution-oriented, and a calm professional approach.
• Exceptional calendar management and organizational skills with an eye for detail and context.
• Comfortable leveraging AI tools to increase efficiency and speed up administrative tasks.
• Willing to provide occasional off-hours messaging support when executives are traveling or time-sensitive matters occur.
• Ability to work on-site in our Boston headquarters at least 3 days per week.

• The CEO and CFO operate with complete trust that their calendars, prep materials, and logistics are handled.
• Board meetings, offsites, and governance communications run effortlessly without friction.
• You bring a calm, upbeat, and resourceful energy to the leadership team and Boston office.
• Routine processes get faster and smarter through proactive problem-solving and modern tool usage.