Project Coordinator

Project Coordinator

Owner’s Project Management firm seeks a Project Coordinator to support multiple Project Managers that are managing capital projects for a major State agency. The position will be full‑time, on‑site in Boston.

• Provide support to Project Managers on multiple projects during design and construction of projects.
• Assist with project administration deliverables such as meeting minutes, invoices and requisitions for payment, and schedule updates.
• Assist Project Managers to assemble and properly advertise bid packages.
• Assist Project Managers to prepare and administer construction contracts.
• Prepare monthly MBE/WBE information for submission.
• Coordinate meetings schedule, assist with preparation of minutes, and attend meetings as necessary.
• Assist in preparation and submission of monthly reports.
• Assist in administration of the punch list and other activities related to award of Substantial Completion.
• Assist in assembling all necessary close‑out documentation, such as warranties and guarantees, as‑built documents, O&M manuals, and lien waivers.
• Perform office related duties such as greeting visitors, keeping office and kitchen supplies current, and ordering repairs for office equipment.
• Perform other administrative duties as assigned.

• At least two years’ experience in construction working for an owner, designer, or contractor;
• Strong administrative skills;
• Strong written and oral communication skills;
• In-depth knowledge of software packages including Microsoft Office, and at least one project management software program (such as PM Web, Procore, Prolog, or Project Team); and
• The ability to work as part of a project team and to readily adapt to changing project needs.