Graduate Medical Education (GME) Program Coordinator - Neurosurgery Fellowship Programs

Education Coordinator

The Education Coordinator supports the administration of multiple neurosurgery training programs, ensuring efficient day-to-day operations across accredited and non-accredited training programs. This role manages fellow recruitment, onboarding, credentialing, and compliance with ACGME and institutional requirements. The coordinator also oversees scheduling, curriculum support, and educational program activities, including the HMS clerkship and internal rotations. Working closely with Program Directors and leadership, the position plays a key role in maintaining high-quality training experiences and advancing program development initiatives.

Success in this position requires strong organizational skills, attention to detail, discretion, and the ability to manage sensitive information while navigating complex regulatory, institutional, and immigration requirements. The role supports critical departmental functions, including provider and research personnel onboarding, credentialing, visa coordination, and compliance tracking, while contributing to the efficiency of neurosurgery clinical, research and academic operations.

-Coordinate day-to-day administrative operations for multiple accredited and non-accredited neurosurgery training programs, ensuring efficient program delivery

-Manage all aspects of fellow recruitment, including interview scheduling, applicant communication, and coordination with selection committees.

-Oversee onboarding and credentialing of new fellows, including completion of new hire documentation, licensure, visa requirements, and hospital privileges

-Plan and execute program orientation, graduation, and other key educational events for fellows and faculty.

-Administer fellowship program systems (e.g., New Innovations, ACGME WebADS, ERAS, NRMP), including annual setup, data maintenance, and reporting

-Coordinate clinical schedules, rotations, and educational activities for fellows across all affiliated sites.

-Manage the HMS clerkship program and internal rotators, including onboarding, scheduling, and coordination of educational experiences within neurosurgery.

-Serve as a primary resource for fellows, faculty, and administrators on program policies, accreditation requirements, and educational processes.

-Lead and execute special projects, departmental initiatives, and committee-related activities to support the ongoing development of neurosurgery education programs.

-Participates in interdepartmental meetings and institutional initiatives supporting quality improvement and operational efficiency.

-Manage onboarding and serve as the primary point of contact for all Research
-Fellows and Extended Workers (EWs), including research trainees, interns, and observers, throughout their appointments.

-Oversee all visa and immigration processes, including applications, extensions, status changes, and funding updates, ensuring full institutional and regulatory compliance.

-Maintain accurate and confidential credentialing and VISA records, databases, and shared drives, ensuring readiness for audits and compliance reviews.

-Coordinate with immigration attorneys, institutional offices, and external agencies to facilitate visa sponsorship, green card processes, and complex immigration cases.

-Performs other duties as assigned

Education Bachelor's Degree Healthcare Management required

Experience:

• 2+ years of experience supporting ACGME-accredited residency or fellowship programs, Graduate Medical Education (GME), or healthcare education administration.
• Experience coordinating trainee onboarding, credentialing, compliance, or medical staff administration.
• Experience managing multiple projects, deadlines, and stakeholders in an academic healthcare environment.

Knowledge,

Skills and Abilities

• Strong knowledge of Graduate Medical Education, ACGME requirements, and academic medicine.
• Working knowledge of physician credentialing, licensure, hospital privileging, and compliance processes.
• Exceptional organizational and project management skills with the ability to manage competing priorities.
• Strong analytical skills, including data collection, reporting, and program evaluation.
• Exc…