Administrative Coordinator, Neurosurgery

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Job Type: Regular
Time Type: Full time
Work Shift: Day (United States of America)
FLSA Status: Non-Exempt

The Administrative Coordinator will support the Chief of Neurosurgery at Beth Israel Deaconess Medical Center in Boston, MA.

Provides support for leadership positions and a division or department by coordinating administrative work, projects, and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations, hospital policies, and procedures.

• Screens telephone calls and access for high-level position(s), determining which individuals need face-to-face meetings, referring to other managers, or resolving situations. Schedules and prepares for appointments, meetings, and travel arrangements.
• Oversees planning and preparation for committees, distributes minutes, and prepares agendas and materials.
• Plans, coordinates, and makes recommendations for high-profile programs and events for the department.
• Independently composes and edits complex and sensitive correspondence, reports, and documents for manager approval.
• Compiles, analyzes, and summarizes data from multiple sources to create detailed reports and presentations.
• Completes department-specific responsibilities as documented locally.

• High School diploma or GED required;
  Associate's degree preferred.
• 3-5 years of related work experience required.
• Advanced skills in Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based applications, including producing complex documents, analysis, and database maintenance.

• Decision Making:
  Guides decisions based on policies and objectives.
• Problem Solving:
  Addresses varied problems using analysis and knowledge.
• Independence of Action:
  Sets goals and determines how to achieve results with some guidelines.
• Written Communications:
  Communicates clearly and effectively in writing.
• Oral Communications:
  Communicates effectively in English with staff, patients, and external customers.
• Knowledge:
  Demonstrates full working knowledge of standard practices and policies.
• Team Work:
  Acts as a team leader for projects, fostering collaboration.
• Customer Service:
  Provides high-quality service with active listening and problem-solving skills, remaining calm under stress.

Sedentary work involving exerting up to 10 pounds of force occasionally, mostly sitting, with occasional walking and standing.

As a healthcare organization, we require all staff to be vaccinated against influenza and COVID-19.

Join over 35,000 staff making a difference in patients' lives. Your skills and compassion can strengthen our team.

Equal Opportunity Employer/Veterans/Disabled