Executive Assistant

Responsibilities

Provides highly skilled administrative support to a Vice President, Medical Chair, or Chief Physician and their staff. General administrative duties include drafting correspondence, preparing presentations, reports, press releases, managing organizational contacts, attending meetings, preparing and distributing minutes, sorting mail, and ordering supplies. Assists with research grant applications, tracks grant reporting, and performs web research on federal research funding trends. Identifies articles and opportunities of interest by reviewing websites and printed media.

Acts as the first point of contact for the Office, triaging calls from other departments, donors, the media, scientists, politicians, advocacy partners, and sometimes opposition groups. Schedules meetings, makes travel arrangements, and processes travel reimbursements promptly.

• Education:
  
  Bachelor’s Degree in a related field required or a combination of additional experience and training considered.
• Experience:
  
  Three to five years experience in progressively responsible office administration positions with high proficiency using Microsoft Office (Word, Excel, Access, PowerPoint). One to two years professional experience with project management, data management, policy research, non‑profit fundraising, or related experience highly preferred.

• Excellent communication skills and diplomacy to interact with external contacts and hospital staff.
• Exceptional organizational ability to multitask, prioritize, and meet deadlines and schedules.
• Ability to keep others organized and on track.
• Excellent written and verbal communication skills.
• Good critical‑thinking skills and demonstrated comfort working independently once given direction.
• High proficiency using Microsoft Office applications (Word, Excel, Access, PowerPoint).

Compensation Range: $62,500.00 - $87,500.00. The range is based on the minimum job qualifications. Base pay considers education, experience, skills, certifications/licensures, business/organizational needs, internal equity, and market competitiveness.

BMCHS offers generous total compensation including medical, dental, vision, pharmacy benefits; discretionary annual bonuses and merit increases;
Flexible Spending Accounts; 403(b) savings match; paid time off; career advancement opportunities; and resources to support employee and family well‑being.

Boston Medical Center is an equal employment opportunity employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or expression or any other non‑job-related characteristic.